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Office Coordinator
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Zen Psychiatric Services, PLLC
Arden, NC (In Person)
$43,680 Salary, Full-Time
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Job Description
Office Coordinator Zen Psychiatric Services, PLLC Arden, NC Job Details Full-time $20 - $22 an hour 3 hours ago Benefits Health savings account Health insurance Dental insurance Employee assistance program Vision insurance Life insurance Qualifications Administrative experience Team management Driving Organizational skills Multi-line phone systems Full Job Description Overview We are seeking a dynamic and highly organized Office Coordinator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, coordinating events, supervising staff, and maintaining efficient office workflows. The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication skills, and possess a proactive approach to problem-solving. As an Office Coordinator, you will be the backbone of daily operations, fostering a professional and welcoming atmosphere for staff, clients, and visitors alike. Responsibilities Oversee daily office operations, including front desk management and multi-line phone systems to ensure seamless communication. Manage scheduling for executives and teams, ensuring calendars are up-to-date and conflicts are resolved efficiently. Manage scheduling for patient treatments. Organize filing systems, manage document retention policies, and ensure compliance with confidentiality standards. Support medical office management tasks if applicable, including appointment scheduling and patient record organization. Promote effective communication across departments through clear messaging, email correspondence, and team updates. Experience Proven experience in office management or administrative roles within a professional environment. Excellent organizational skills with the ability to prioritize tasks efficiently in a busy setting. Experience working in medical office management or healthcare environments is a plus. Skilled in using multi-line phone systems, calendar management tools, and filing systems to maintain orderliness. Exceptional communication skills combined with professional phone etiquette to foster positive interactions internally and externally. Join us as an Office Coordinator to be at the heart of our organization's success! Bring your energy, expertise, and enthusiasm to help us create an efficient, welcoming workplace where everyone can thrive. Must be willing to drive up to our two other offices to assist in staffing needs if needed.