Administrative Assistant

This staff person is responsible for overseeing the general front desk duties as well as offering administrative assistance to the HR Director.

The responsibilities as outlined below:

DUTIES AND RESPONSIBILITIES

Helping maintain workplace security by issuing, checking, and maintaining visitor logs. Assisting with a variety of administrative tasks including copying, faxing, taking notes, and sorting of files. Collect, review incoming information Preparing meeting and training conference room. Answering phones in a professional manner, and routing calls as necessary. Responding to all customer inquiries in a polite and timely manner. Greeting visitors when they arrive for meetings with management. Assisting colleagues with administrative tasks. Answering, forwarding, and screening phone calls, transcribing and distribution of overnight voice messages. Receiving, sorting and distributing all incoming and outgoing mail and packages. Provide excellent customer service. Assist Payroll Specialist with the distribution of payroll following all security procedures. Assist with maintaining confidential personnel and medical records as HIPPA mandates. Performs other job-related duties as needed.

REQUIRED SKILLS

Must have a High School Diploma. Experience in basic filing skills. Excellent written and verbal communication skills. Excellent ethical work ethics. Competency in Microsoft applications including Word, Excel, and Outlook. Maintain flexible work schedule. Have a pleasant attitude and energetic. Be resourcefulness Able to contribute positively as part of a team, helping out with various tasks as required. Excellent customer service and interpersonal skill Ability to multi-task and excellent organizational skills.

ADDITIONAL REQUIREMENTS

2 yrs Prior experience as an administrative assistant in a related field.