Office Coordinator

Office Coordinator at Premier Lending, Inc. Office Coordinator at Premier Lending, Inc. in Charlotte, North Carolina Posted in 3 days ago.

Type:

full-time

Job Description:

Premier Lending is hiring!!

Job Title:

Office Coordinator /

Administrator Department:

Operations /

Administration Company:

Premier Lending Inc. (PLI)

Location:

Charlotte, North Carolina, USA Work Modality:

On-Site (100% From Office)

Working Hours:

Monday to Friday 8:30 AM - 5:30 PM Must be a US Citizen or holder of a valid work permit

ABOUT PREMIER LENDING

At Premier Lending, Inc., we believe great companies are built by great people. As a mission-driven mortgage lender, we are committed to making a meaningful impact on the lives of our clients and the communities we serve. Our operational teams -from accounting and processing to closing and compliance- play a critical role in delivering exceptional service and maintaining operational excellence. We foster a collaborative culture where teamwork, accountability, and continuous improvement drive success. At Premier Lending, you will find a supportive environment focused on professional growth, learning, and long-term career development. Join us and become part of a purpose-driven organization helping families achieve the dream of homeownership.

POSITION SUMMARY

Premier Lending Inc. (PLI) is seeking a highly organized, proactive, and dependable Office Coordinator / Administrator to support daily office operations, administrative functions, and cross-department coordination activities. This role is ideal for someone who thrives in a hands-on environment, enjoys multitasking, and can independently manage office logistics, document handling, and operational support while maintaining professionalism, confidentiality, and attention to detail. The Office Coordinator will play a key role in ensuring smooth day-to-day office functionality while supporting departments including HR, Recruiting, Operations, Accounting, IT, and Leadership.

KEY RESPONSIBILITIES 1.

Office Operations & Administrative Support Maintain smooth daily office operations and office coverage during business hours Manage administrative workflows including document handling, mail coordination, office organization, and workplace readiness Support leadership with scheduling coordination, status tracking, follow-ups, travel booking, and operational organization Monitor pending items, unanswered emails, and task completion updates that do not require executive decision-making Assist with password administration and secure credential handling Coordinate administrative errands and operational tasks Anticipate operational and executive needs proactively while maintaining professionalism, discretion, and confidentiality Ensure proper communication flow by directing inquiries through appropriate management channels before escalating to executive leadership 2. Document Coordination & Compliance Support Coordinate document preparation, wet signatures, notarizations, e-signature workflows, and execution tracking Support administrative processing for compliance-sensitive documentation, lien releases, housing assignments, and operational records Maintain organized digital and physical filing systems for confidential records and signed documentation Coordinate with internal teams, authorized signers, notary providers, and shipping vendors to ensure timely completion of documentation 3. Project & Cross-Department Coordination Track project timelines, deadlines, deliverables, and administrative follow-ups across departments Coordinate resources and communication between Operations, HR, Accounting, Recruiting, IT, and Leadership teams Support special projects, research tasks, and operational process improvements from initiation through completion Help ensure projects and deliverables align with company priorities and leadership expectations 4. IT, Recruitment & Employee Support Coordinating office visits for candidates, employees, and external stakeholders Preparing conference rooms and meeting spaces Assisting with logistics for recruiting, onboarding sessions, and employee visits Coordinating workspace setup, Wi-Fi access, and office readiness for visitors and new hires 5. Leadership & Operational Coordination serve as a liaison between leadership, internal teams, and external partners Assist with meeting coordination, scheduling conflicts, and priority management Support operational errands, local travel coordination, and office-related tasks as needed Identify and resolve administrative or operational issues proactively before escalation

QUALIFICATIONS

Strong Administrative Assistance and Office Equipment management skills Bachelor's degree in Business Administration or related field is preferred 2-4 years of experience in office administration, coordination, HR support, or operations support Notary Public certification preferred or willingness to obtain/maintain notary authorization Strong organizational and multitasking abilities Excellent communication and interpersonal skills Proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams) Ability to handle confidential information with professionalism and discretion Comfortable working in a fast-paced and evolving environment Strong attention to detail and follow-through Valid Driving License

PREFERRED QUALIFICATIONS

Experience supporting operational or corporate office environments Experience coordinating logistics, scheduling, or administrative workflows Exposure to the mortgage, banking, or financial services industry is considered an asset Familiarity with Encompass and Monday.com software/platforms Flexibility to work weekends and/or evenings occasionally

WHAT WE'RE LOOKING FOR

We are looking for someone who is: Highly dependable and responsive Organized and execution-focused Comfortable taking ownership of tasks independently Proactive in problem-solving and follow-up Able to create structure and maintain operational consistency

WORK ENVIRONMENT

Fully on-site role based in Charlotte, North Carolina Collaborative, fast-paced, and hands-on environment Opportunity to grow and learn! Submit your application now via !