Sr. Administrative Assistant

Description We are looking for an experienced Senior Administrative Assistant to provide high-level support to senior leadership within a mission-focused non-profit organization in Charlotte, North Carolina. This is a contract position requires someone who can manage competing priorities, maintain exceptional attention to detail, and serve as a trusted partner to multiple executives. The ideal candidate brings strong judgment, excellent communication skills, and the ability to keep administrative operations running smoothly.

Responsibilities:

• Manage complex executive calendars in Outlook, coordinating appointments, virtual meetings, and schedule changes across multiple time zones.
• Provide senior-level administrative support to several executive leaders, ensuring day-to-day priorities are organized and executed efficiently.
• Prepare materials for board meetings, record meeting notes, and maintain accurate documentation for recurring leadership sessions.
• Draft, edit, and organize executive communications, including newsletters, standard operating procedures, and internal support requests.
• Plan and coordinate small onsite and virtual events by handling logistics, vendor communication, scheduling, and travel arrangements.
• Process and maintain contracts, executive files, and other sensitive business documents with a high degree of accuracy and confidentiality.
• Oversee expense-related administrative tasks, including tracking spending, applying budget codes, and supporting credit card reconciliation through internal tools.
• Partner with executive leadership and virtual administrative support resources to ensure seamless coordination across functions.
• Assist cross-functional leaders with meeting preparation, ad hoc administrative needs, and follow-up actions tied to organizational initiatives. Requirements
• Demonstrated experience supporting C-suite executives in an Executive Assistant or Senior Administrative Assistant capacity.
• Strong background in calendar coordination, administrative project support, and managing multiple priorities at once.
• Hands-on experience arranging executive travel and supporting meetings, conferences, and leadership events.
• Excellent written communication skills with the ability to draft, proofread, and refine materials.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, and PowerPoint, along with working knowledge of Excel.
• Familiarity with collaboration and productivity tools such as Microsoft Teams, SharePoint, and Copilot.
• Ability to handle confidential information with discretion while working effectively with diverse leadership styles.
• Previous experience in a nonprofit or mission-driven environment and exposure to board support are preferred.

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