Administrative Approval Specialist

Job Overview We are seeking a detail-oriented and proactive Administrative Approval Specialistto support the daily administrative operations of our aerospace repair shop. The ideal candidate will be responsible for managing emails, assisting with invoice processing, supporting approval workflows, and performing general office duties to ensure the smooth and efficient operation of the office.

Key Responsibilities:

Manage and respond to incoming emails, directing queries to the appropriate personnel when necessary. Assist with the preparation, submission, and tracking of invoices. Facilitate internal approval processes for documents, invoices, and other business-related requests. Maintain organized digital and physical filing systems for easy retrieval of records. Support approval office functions, including ordering supplies, coordinating with vendors, and scheduling appointments or meetings. Provide general administrative support to technicians, management, and other departments as needed. Verify accuracy and completeness of information before submission Ensure compliance with internal procedures and documentation standards.

Qualifications:

High school diploma or equivalent required. 2+ years of experience in an administrative or office support role, preferably in a technical or repair-based environment. Proficient in Microsoft Office Suite (Outlook, Word, Excel) and general office software. Excellent written and verbal communication skills. Strong attention to detail, organization, and time-management abilities. Ability to work independently and collaboratively in a fast-paced environment. Familiarity with aerospace or technical service industries is a plus.

Job Type:

Full-time Pay:

From $18.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): What are your hourly pay expectations?

Work Location:

In person