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Administrative Assistant
Job
Carolina Rehab, Inc
Statesville, NC (In Person)
$46,280 Salary, Full-Time
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Job Description
Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring smooth daily operations, providing exceptional customer support, and maintaining an efficient office environment. The ideal candidate will demonstrate excellent organizational skills, proficiency with office management tools, and a friendly, professional demeanor. As an Administrative Assistant, you will be the first point of contact for visitors and callers, manage administrative tasks with precision, and support various departments to keep everything running seamlessly. This paid position offers an exciting opportunity to develop your skills in a fast-paced, supportive environment. Responsibilities Greet visitors and answer multi-line phone systems with professionalism and courtesy, ensuring excellent phone etiquette and customer service. Manage front desk operations, including checking in guests, handling inquiries, and directing calls to appropriate staff members. Perform data entry and maintain accurate records using Microsoft Office Suite, Google Workspace, and other office management software. Organize and file documents systematically to ensure easy retrieval and compliance with company policies. Assist with calendar management and scheduling appointments for team members or executives. Support bookkeeping activities using QuickBooks or similar accounting software; handle basic invoicing and expense tracking. Provide clerical support such as proofreading documents, preparing reports, managing correspondence, and supporting office supply inventory. Qualifications Proven experience in office management or administrative roles with strong organizational skills. Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and general computer literacy. Experience with multi-line phone systems, data entry, filing systems, and calendar management. Bilingual abilities are a plus to effectively communicate with diverse clients and team members. Excellent customer service skills combined with professional phone etiquette. Strong typing skills with attention to detail for proofreading and document accuracy. Previous experience as a receptionist—dental or medical—is advantageous but not required; relevant clerical or administrative experience is essential. Ability to handle multiple tasks efficiently while demonstrating excellent time management skills. Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your enthusiasm, organizational prowess, and dedication will help us create a welcoming environment while supporting our mission of delivering exceptional service every day.