Secretary II - Fine Arts/Activities

Secretary II - Fine Arts/Activities Bismarck Public Schools Central Administration Building - Bismarck, North Dakota Open in Google Maps This job is also posted in

Bismarck Public Schools Job Details Job ID:

5774285

Application Deadline:

Jul 06, 2026 11:59 PM (Central Standard Time)

Posted:

Yesterday Starting Date:

Aug 6, 2026 Job Description Bismarck Public Schools is accepting applications for a Secretary II of Fine Arts/Activities. This is a 10-month position totaling 220 days / 1,716 hours . Position begins two weeks before the start of school and ends two weeks after the close of school. Summertime band camp hours are also required. Standard schedule is eight hours per day , with occasional evenings and weekends as needed. Purpose Statement The Secretary II - Fine Arts/Activities provides comprehensive clerical, communication, and event support to the Director of Student Activities and associated programs. This role is instrumental in ensuring smooth operations of Fine Arts and other student activities, managing event logistics, financial tracking, compliance documentation, and promotional materials, thereby enhancing the overall quality and accessibility of Bismarck Public Schools' student activities.

Supervisory Relationship Reports to:

Director of Student Activities Essential Functions •

Clerical & Communication :

Type, file, and manage correspondence; answer phones and respond appropriately to information requests; maintain records and files for academic activities accounts. •

Publications & Event Materials :

Produce quarterly State of the Arts Newsletter and Fine Arts schedule; design and prepare programs, posters, tickets, and related event materials; sell tickets for Fine Arts events upon request; maintain Fine Arts schedule on BPS website. •

Event Coordination & Logistics :

Coordinate busing and hotel accommodations for Fine Arts activities; assist with hotel reservations for athletic activities; assist in planning and operations of NDHSAA state and regional tournaments; produce Concert Curriculum Guides for K-5 Curriculum Concerts; coordinate Elementary SIPS program. •

Financial & Recordkeeping :

Manage bookkeeping for festival fees, hotel expenses, and collected funds; complete purchase orders and supply requests; collect and maintain eligibility reports and participation data; prepare letter awards; process coaches' reimbursements for certification and clinics. •

Compliance & Coordination :

Coordinate with coaches/advisors on NDHSAA rules tests and clinics. •

Media & Recognition :

Post photos and rosters on the NDHSAA website. • Adhere to

School Policies :

Follow all school policies and procedures. •

Attendance :

This position requires prompt and consistent attendance. •

Perform Other Duties :

Undertake additional responsibilities as assigned by the Director of Student Activities.

Job Requirements:

Minimum Qualifications Skills Strong organizational and multitasking skills. Proficiency in office software applications and basic graphic design tools. Excellent written and verbal communication skills. Ability to manage event logistics and scheduling. Accuracy in financial recordkeeping. Knowledge Understanding of event planning and coordination. Familiarity with fine arts and athletic program operations. Knowledge of basic accounting and recordkeeping practices. Abilities Work effectively with diverse groups including staff, students, parents, and community members. Adapt to changing priorities and manage multiple tasks efficiently. Maintain confidentiality and professionalism in all matters. Responsibility This position operates under general supervision using established procedures and guidelines. It requires regular interaction with internal and external stakeholders to coordinate events and manage program operations. The role has a continual impact on the quality and success of Bismarck Public Schools' student activities. Work Environment The position requires extended periods of sitting and computer use, with intermittent standing and walking. Some lifting and carrying of materials is required. Work is primarily performed in an office setting, with occasional travel to event locations, including evenings and weekends. Experience Job related experience is required Education High school diploma or equivalent

Certificates and Licenses Criminal Justice Fingerprint/Background Clearance FLSA Status Non-Exempt Salary Grade SI Position Type:

Full-Time Salary:

$20.45 to $20.45

Per Hour Job Categories:

Support Staff > Secretary Job Requirements High School/Trade School degree preferred. Citizenship, residency or work visa required Contact Information Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.