Administrative Assistant

The North Dakota Soybean Council (NDSC) is seeking an administrative assistant to join our Fargo based team. This is a full-time position with an excellent benefits package.

Salary range:

$19.50-23.00. Hours are 7:30AM-4:00PM, Monday-Friday The Administrative Assistant is responsible for performing a range of clerical and administrative tasks to support the daily operations of the NDSC. The Administrative Assistant has a critical role in keeping the office a welcoming and positive environment. Duties include greeting and directing visitors, answering phones, and keeping the office supplied and organized. The right candidate will be a forward thinker capable of problem solving as they seek to manage information and support the team around them. Additional duties of the administrative assistant will include: Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Arranges hotel accommodations, catering, and other assigned duties for board meeting needs. Assists with ND Soybean fleet maintenance and scheduling. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Manages the daily opening and closing of the office by unlocking or locking the doors, turning on or off the location lighting, makes coffee, and ensures common area is clean. Maintains office supplies and coordinates maintenance of office equipment. Sorts incoming mail and route to appropriate staff member; processes all outgoing mail. Membership and Partner Management Manage data entry to maintain active and accurate database management. Enter first purchaser contact information into database and provide support to staff in ensuring accurate lists are generated to ensure first purchasers have required remittance paperwork annually. Work closely with to ensure staff have up to date contact lists for outreach and engagement. Ensure records are appropriately filed and save according to ND Soybean records retention policy. Assist with billing and invoicing process, as needed. Coordinate with ASA to manage membership database and invoices. Report on membership statistics for Board Meetings, as needed.

Qualifications:

Skills required Familiarity with Microsoft Office products Excellent written and verbal communication skills Data entry and standard keyboarding Database entry preferred Education High school graduate or equivalent Previous administrative assistant experience preferred Work may occur in the office, from a remote office location, and from a client site. Occasional travel may be required. Lifting and carrying up to 25 pounds may be necessary. Standing, walking, sitting, kneeling, squatting, and driving are common motion requirements. The ability to make quick decisions, manage multiple priorities, be flexible, deescalate conflict, and operate in a fast-paced environment may be required.

Benefits include:

employer paid medical, short-term disability, long-term disability, basic life; voluntary employee paid vision and dental; 401k after one year; unlimited PTO plan If you have any experience as a receptionist, customer service, office manager, secretary, or administrative - this role would be perfect for you!