Office Assistant III

Nature of Work May perform all the duties of an Office Assistant I and II, plus the following: Accesses various sources of information in order to compose, type and prepare correspondence, manuscripts, proposals, reports and related confidential documents requiring knowledge of institutional policies and procedures; produces reports and documents from rough draft or verbal instructions, records, transcribes and distributes meeting minutes. Responds to technical or complicated requests for information from the public, employees or students; develops and maintains departmental files, records and inventories; monitors departmental expenditures and budgetary accounts. Assists in planning and coordinating special campus activities. Compiles and summarizes information and prepares standard forms and detailed reports; analyzes statistical data and compiles results. Creates and maintains schedules in course management software, generates advanced mail merges, and performs intermediate spreadsheet functions. Communicates official campus information utilizing various mediums; maintains individual and departmental calendars; coordinates appointments, meetings and travel arrangements. Coordinates superior's schedule, responds to questions regarding meeting availability, and schedules appointments and meetings. May plan, assign, train and guide the work of other clerical staff or student employees. Manages office operations and coordinates clerical staff workflow. Performs other duties as assigned within the scope of this classification. Examples of Work Performed Will be responsible for administrative support to the Admissions office, and will work closely with several constituents such as students, faculty, and other administrative office personnel across campus. The incumbent will be responsible for day-to-day functions of the office including but not limited to, standard office functions such as answering phone calls, responding to e-mails, scheduling meetings, monitoring tasks of work study students, and planning coverage of office during operational hours, and will maintain confidential student files/student information. Candidate must have strong critical thinking and resource skills. The candidate must be disciplined in the consistent review and proofing of documents. This person serves as a first point of contact to many inquiries to Peru State, and as such a strong "can do" and customer service philosophy is required, as well as other duties as assigned. Accesses various forms of information in order to compose, type and prepare routine correspondence, memoranda, student examinations, manuscripts, reports, forms and related materials; reviews and monitors operational forms for accuracy and compliance with established guidelines seeking corrections from appropriate personnel as needed; produces reports and documents from rough draft, dictation or verbal instruction; records, transcribes and distributes meeting minutes. Answers general and operational requests for information either person or over the telephone; greets and directs visitors, students and staff; receives and routes correspondence and messages; opens, sorts and distributes mail. Maintains office files, records and inventory of supplies; prepares and records payroll documents for student workers or employees; records expenditures and maintains budgetary and financial records. Compiles and summarizes information and prepares standard forms and routine reports; maintains individual and departmental calendars; coordinates staff/faculty appointments, meetings and travel arrangements. May train, schedule and guide the work of other clerical personnel, monitors office operations and staff workflow. Performs other duties assigned within the scope of this classification. Required Qualifications High school diploma or equivalent, college coursework in Business Administration or related field, and two years of clerical experience is required. Preferred Qualifications Bachelor's degree preferred. Exceptional decision making, time management, analytical skills, and attention to detail consistent with Peru State brand is highly preferred. Candidates with expert data entry skills and the ability to maintain high productivity throughout interruptions will find themselves well suited in this position. Should possess demonstrated organizational and analytical skills as well as excellent keyboarding and strong computer skills. A commitment to serving students, strong interpersonal skills, and advanced problem-solving abilities are essential. The successful applicant will possess effective verbal and written communication skills, a customer service philosophy, and a willingness to make quality improvement in the work operations and environment. The ability to multitask and be detail oriented, and have strong critical thinking, resource skills, problem-solving abilities, and experience with consistent review and proofing of documents is also strongly preferred. Physical Demands License and Certification Requirements Other Requirements Offers of employment depend on successful background check. Salary Information $3,264.92 per month

FTE 1 FLSA

Non-Exempt Union Status NAPE Number of Vacancies 1 Posting Detail Information Posting Number PS1636P Desired Start Date Open Date Close Date Open Until Filled Yes Special Instructions to Applicants General Information PSC's "Campus of a Thousand Oaks," an arboretum campus, is nestled in historic southeast Nebraska. The state's first college, Peru State provides students of all backgrounds access to engaging educational experiences to strengthen and enrich communities, Nebraska and the world. PSC is a member institution of the Nebraska State College System. For more information, visit www.peru.edu or call 1-800-742-4412. EEO Statement The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges' non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website. Veteran Statement This position is subject to Veterans Preference.