Part-Time Office Assistant

Part-Time Office Assistant Milford, NH 03055 $25

• $30 an hour
• Part-time $25
• $30 an hour

•

Part-time Position Summary:

Provide administrative and operational support to the Office Manager, Vice President, and organization by performing a wide range of office coordination, customer service, clerical, and administrative duties. Responsibilities include handling incoming communications, coordinating office operations, company events, and supply management, assisting with service-related administrative tasks, maintaining filing and compliance records, supporting customer and vendor communications, and assisting with day-to-day operational needs of the company. This position requires strong organizational skills, professionalism, confidentiality, attention to detail, and the ability to prioritize and manage multiple responsibilities in a fast-paced environment. Must be a team player with flexibility to assist various departments as business needs require. Hours may flex to meet operational demands while generally maintaining a consistent weekly schedule.

Essential Responsibilities:

In addition to the above, the duties and responsibilities may change from time to time without notice and include, but are not limited to: Provide telephone reception and direct incoming calls appropriately. Provide strong internal and external customer relations and support roles. Handle all mail

• incoming & outgoing, including routine post office runs and package coordination.

Perform routine bank runs and assist with basic financial administrative coordination as directed. Manage office and canteen supplies and replenish as needed, including office supplies, grocery/canteen supplies, small shop parts, and miscellaneous supplies required for company operations and events. Research and present price comparisons for major purchases. Manage select business related contracts, i.e. janitorial, dumpster, electric, cell phone, internet, etc. Coordinate company events including holiday parties, company lunches, team building outings, customer visits, and manufacturer visits. Coordinate bi-annual company attire ordering and distribution for employees. Assist with customer service-related communications including directing incoming calls between Service, Sales, and alternate points of contact as appropriate. Assist with maintaining professional communication flow between customers, vendors, manufacturers, service personnel, sales staff, and management. Assist with service-related administrative tasks including maintenance contract renewal reminders, customer follow-up communications, and select service email responses. Assist Sales/Operations by processing customer orders, creating Pick/Pack and Shipping documents, etc. Assist Sales Department with initial CRM setup, organization, and administrative support functions. Assist with filing and maintaining proper company document retention and filing procedures. Assist with tracking and maintaining company renewals including corporate licenses, insurance documentation, employee certifications/licenses, and related compliance requirements. Maintain company policies/handbooks, i.e., review, research, and create list of potential changes needed, etc. Assist the Office Manager and Vice President with daily operational and administrative tasks as needed. Obtain and maintain Notary Public status.

Other Responsibilities:

• Perform other responsibilities and functions as may be requested

Education, Experience and Skills Required:

Candidates, at a minimum, must successfully pass pre-employment screening to include felony & misdemeanor criminal history, drug screening and driving record history. Associates degree in Business Management or equivalent education and experience. A minimum of three (3) years of experience in Office Management. Strong computer application skills including Microsoft Office Suite. Experience with QuickBooks Enterprise is required. Experience with CRM software or customer management systems preferred. Ability to operate telephone, copier and other basic business machines. Ability to work independently. Ability to organize and prioritize work to meet deadlines. Strong attention to detail and ability to maintain accurate records and documentation. Must be able to fluently read, write and speak English. Excellent accurate written and verbal communication and interpersonal skills required. Neat appearance and excellent customer interface and communication skills, both verbal and written are required. Must be a team player with ability to prioritize and work under pressure in a fast-paced environment. Confidentiality and personnel discretion are a must. Must maintain a professional and confidential approach regarding company operations, customer information, employee information, and financial matters. Ability to coordinate multiple projects, vendors, schedules, and administrative tasks simultaneously. Must be able to perform the essential functions of the position with or without reasonable accommodation.

Physical Demands:

Flow of work and character of duties involve the coordination of manual dexterity, and normal mental and visual attention, or part-time normal and part-time concentration and coordination.

Activities:

Walking, stooping, squatting, lifting, reaching, talking, handling, hearing, standing, carrying, fingering/keyboarding (75% of time spent on keyboard), seeing, working speed, and sitting.

Work Environment and Environmental Conditions:

No hazardous or significantly unpleasant conditions, such as in a typical office. We are an Equal Opportunity Employer.

Job Type:

Part-time Pay:

$25.00

• $30.

00 per hour

Experience:

Office Management:

3 years (Preferred)

Work Location:

In person