Administrative Assistant

Administrative Assistant Bridgewater, NJ | Full-Time | On-Site $38,000 - $40,000 The Shimon and Sara Birnbaum Jewish Community Center (JCC) in Bridgewater, NJ, is seeking a friendly, organized, and detail-oriented Administrative & Program Support Coordinator to join our team. This full-time role supports both the Blaustein Early Childhood Center and the JCC Special Services Department, providing essential administrative and program coordination to ensure smooth daily operations across two vital departments serving children and families. We're looking for someone who thrives in a fast-paced environment, enjoys working with both children and adults, and can balance administrative precision with warm, professional communication. Schedule Full-time, on-site Monday-Friday 10 AM-6 PM Key Responsibilities Administrative Support Serve as a welcoming point of contact for visitors, staff, and families; greeting guests, answering phones, and managing daily communication. Provide administrative support to both department directors, including scheduling, documentation, and correspondence. Maintain student, staff, and program files; ensure records are complete, accurate, and up to date. Oversee building entry procedures and respond to parent inquiries and attendance notifications. Keep office, staff room, and program supply areas stocked and organized. Assist teachers and program staff with materials, copies, and classroom preparation. Handle parent phone calls and assist children arriving and departing by bus. Track lunch orders, enrichment enrollment, and program rosters. Review staff logs, attendance records, and reports to ensure accuracy and compliance with policies. Monitor and track staff training completion and provide updates to department directors. Support special projects, seasonal initiatives, and interdepartmental collaborations as assigned. Ensure medical bags and classroom/program supplies are properly maintained. Community Engagement Communicate in a manner that reflects the JCC's mission and values. Build and maintain positive relationships with staff, families, program participants. Participate in JCC-wide events, celebrations, and community programs. Qualifications High school diploma or equivalent (college coursework in early childhood, education, or administration preferred). Excellent written and verbal communication skills. Strong organizational and time-management skills with attention to detail. Proficiency in Microsoft Office or Google Workspace. Ability to work independently and collaboratively across departments. Warm, professional demeanor and ability to multitask. Benefits Competitive pay based on experience Medical, dental, and vision insurance 401(k) retirement plan Paid vacation and parental leave Free JCC membership Employee discounts and professional development Supportive, family-friendly work environment

Job Type:

Full-time Pay:

$38,000.00 - $40,000.00 per year

Benefits:

401(k) Employee discount Health insurance Paid time off Vision insurance

Work Location:

In person