Administrative Assistant

We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment.

Responsibilities:

• Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown.
• Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment.
• Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service.
• Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources.
• Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records.
• Enter and update business information in internal systems with a high level of accuracy and attention to detail.
• Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise.
• Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.