Administrative Assistant

Administrative Assistant at Insight Global Administrative Assistant at Insight Global in Camden, New Jersey Posted in about 21 hours ago.

Type:

full-time

Job Description:

Required Skills & Experience 3-5 years of administrative or executive support experience, preferably supporting multiple leaders Strong proficiency with Microsoft Outlook, Excel and Docusign Experience supporting administrative financial tasks such as invoice processing, expense coding, and data entry Nice to Have Skills & Experience Inspyrus or similar invoice processing tool Job Description We are seeking a highly organized and proactive Administrative Assistant to support a department within a large automotive client. This role will primarily provide day-to-day support to four executives while also assisting the broader team with calendar management, scheduling, and coordinating across approximately 30 stakeholders. Responsibilities include managing complex Outlook calendars and resolving scheduling conflicts, coordinating team meetings and cross-functional sessions, and organizing logistics for internal and external events such as team lunches, executive meetings, and visits from global partners. The individual will also support vendor coordination, travel arrangements, onsite meeting setup, and hospitality (including greeting visitors and ensuring smooth event execution). Additionally, this role will handle administrative financial tasks such as invoice processing, expense coding, and data entry within internal systems, as well as managing DocuSign workflows and digital documentation. The ideal candidate is detail-oriented, highly organized, and proactive, with the ability to manage multiple priorities while ensuring a seamless experience for executives and the broader team.