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Administrative Assistant
Job
Confidential
Carlstadt, NJ (In Person)
$45,760 Salary, Full-Time
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Job Description
Administrative Assistant Confidential Carlstadt, NJ Job Details Full-time From $22 an hour 1 hour ago Qualifications Bilingual Computer operation Spanish English Administrative experience QuickBooks Data entry Full Job Description Job Summary We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant to join our team. The ideal candidate will play a key role in supporting daily office operations, customer service, logistics coordination, purchasing activities, inventory management, and accounting-related tasks. This position requires a proactive individual who can multitask effectively, thrive in a fast-paced environment, and maintain a positive, professional attitude. Responsibilities Provide front desk support by greeting customers, vendors, and visitors in a professional and courteous manner. Answer and direct incoming phone calls and emails promptly and professionally. Assist with customer service inquiries and ensure timely resolution of customer needs. Manage and maintain organized electronic and paper filing systems. Enter customer orders accurately into the company system and generate invoices. Process and track purchase orders (POs). Coordinate inbound and outbound shipments, trucking, and freight activities. Receive incoming shipments and verify quantities against purchase orders and packing slips. Communicate with vendors and suppliers regarding orders, deliveries, and discrepancies. Order and maintain office supplies to ensure the office remains fully stocked. Perform data entry, document preparation, report generation, and other administrative tasks. Perform additional administrative and office support duties as assigned. Experience Previous experience in an administrative, office assistant, customer service, inventory, purchasing, or logistics role preferred. Proficiency in Microsoft Office Suite, including: Knowledge of purchase order processing, inventory management, and receiving procedures. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Strong customer service and problem-solving abilities. Ability to listen carefully, follow directions, and work independently. Ability to manage multiple priorities in a fast-paced environment. Experience coordinating shipments, trucking, freight, or logistics operations is a plus. Bilingual candidates are encouraged to apply.