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Office Administrative Assistant
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Takara Belmont USA, Inc.
Franklin Township, NJ (In Person)
$41,600 Salary, Full-Time
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Job Description
General Purpose of Position:
The Office Administrative Assistant is responsible for assisting multiple departments as needed, the efficient administration and direction of incoming calls, the greeting of company guests and visitors as well as a variety of administrative tasks.Job Duties and Responsibilities:
- Answers, directs, and transfers incoming calls in a professional and efficient manner, utilizing the 3-ring method so no calls get missed.
- Ability to handle 4 lines of incoming calls, approx. one per minute.
- Greets visitors and guests in a professional and courteous manner.
- Receives, sorts and delivers incoming mail to various departments.
- Assists with various administrative tasks including filing, typing (computer usage), mailing, copying and faxing.
- Light data entry and inventory tasks.
- Stocking the office and factory breakrooms with cups, utensils, coffee, etc. and keeping it clean, on a daily basis.
- Coordinates with cleaning company to request quotes, request extra work, and maintains inventory for bathroom/cleaning supplies.
- Coordinates office events and assists with setting up office meetings/trainings.
- Orders and maintains breakroom supplies, office supplies, inventory & employee requests.
- Assists with facilities and maintenance.
- Assist with ADP and time clock corrections.
- Perform all other duties as requested by management.
Educational Requirements:
High School Diploma Training &/or Experience:
- 2 years related experience
Knowledge, Skills & Abilities:
- Professional attitude and a team player.
- Ability to handle confidential information, has high standard/code of ethics.
- Excellent verbal communication skills, good speaking voice.
- Ability to work collaboratively with co-workers.
- Ability to multi-task.
- Strong attention to detail.
- Strong attendance and punctuality.
- Knowledge of Microsoft Office.
- Knowledge of ADP a plus.
Benefits:
401(k) 401(k) matching Dental insurance Flexible Spending Account Health insurance Life Insurance Paid time off Vision insurance Expected hours: 40 per weekSchedule:
8 hour shift Day shift Monday toFriday Work Location:
In person, On-site- Must be authorized to work in the United States.