Administrative Assistant

Description We are looking for a dependable Administrative Assistant to support daily property management operations in New Jersey. This is a Contract position designed to provide coverage and ensure the office runs smoothly during a scheduled absence. The ideal candidate will bring strong administrative support skills, sound judgment, and the ability to adapt quickly in a fast-paced real estate and facilities environment.

Responsibilities:

• Provide front-line administrative support for the property management team, handling day-to-day office coordination and general clerical tasks.
• Maintain organized records, correspondence, and documentation to support efficient property and facilities operations.
• Respond to routine inquiries from tenants, vendors, and internal team members in a timely and thorough manner.
• Assist with scheduling, calendar coordination, and meeting preparation to keep business activities on track.
• Support data entry, report preparation, and file management with a high level of accuracy and attention to detail.
• Learn office procedures during the training period and apply them effectively to ensure seamless coverage.
• Help monitor administrative workflows and escalate issues appropriately to maintain continuity of service. Requirements
• Previous experience in an administrative support or office coordination role.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Clear written and verbal communication skills in an office setting.
• Proficiency with standard office software and general computer applications.
• Ability to work independently while following established processes and guidelines.
• High attention to detail and commitment to accuracy in documentation and scheduling.
• Experience supporting property management, real estate, or facilities teams is preferred.

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