Administrative Specialist

The Administrative Specialist will provide advanced administrative support to staff members within the Division of Student Affairs. Individual will perform a varied and often complex range of administrative duties requiring knowledge of office routine and an understanding of University policies, procedures, and programs; be proactive in identifying, following-through, and resolving various issues; run queries, produce reports, and research and manipulate data for analysis by others; coordinate all aspects of event planning for activities within the Division; provide direction and support to student workers within the Division; process financial paperwork (e.g. purchase orders, check requests, billing; petty cash); monitor and document budget activity; and monitor levels of and purchase supplies. High School diploma or equivalent required with a minimum of 4 years of professional work experience as well as computer proficiency with an emphasis on Microsoft Office Suite, Google products and data management. Individual must possess excellent typing, data entry, recordkeeping, and organization skills along with a working knowledge of standard office equipment. Skill set must include the ability to: take initiative, exercise good judgment and handle confidential information. Communicate effectively with excellent public relations and interpersonal skills. Work effectively with administrators, faculty and students. Be personable and compassionate to the needs of students and their parents. Quickly assess the needs and requirements of students; perform under pressure and handle difficult situations calmly. Problem-solve and operate independently. Prioritize and organize own work schedule, multi-task, and meet established deadlines. Delegate work responsibly to others, monitor the work of others, and provide ongoing guidance and leadership to others. Satisfactory background and/or DMV checks required. Associate's degree or equivalent. Advanced proficiency with Microsoft Office Suite, Google products and data management. Knowledge of Banner and Cognos. Experience learning new software applications.