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Administrative Assistant
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The Presbyterian Church of Morris Plains
Morris Plains, NJ (In Person)
$35,360 Salary, Part-Time
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Job Description
The Presbyterian Church of Morris Plains (PCMP) seeks a part-time Administrative Assistant to work 15-20 hours/week, between the hours of 9:30-1pm, Monday through Thursday.
Responsibilities include:
- Central reception: provide a friendly greeting to visitors, answering the phone, and taking messages.
- Prepare and copy Sunday bulletin, and other materials and mailings.
- Handle incoming and outgoing mail and email.
- Update the church calendar and the YouTube Studio for PCMP
- Schedule meeting rooms and use of church facilities.
- Order and maintain inventory of church supplies.
- Maintain confidentiality in handling of paperwork and interaction with members, staff and visitors.
- Support the Pastor in creating a culture of connectedness between the staff.
- Responsible for accounts receivable, documenting donations in Breeze and making bank depostis.
- Collect minutes from ministries and prepare the Session packet for meeting.
- Monthly review with bookkeeper to balance Breeze to QuickBooks
- Prepare quarterly statements to be sent to the congregation reflecting their donations.
- Obtain approval of invoices for payment and charged out to specific ministries.
- Confidential initiation of background screening (online).
- Create flyers and ads using Canva.
Job Qualifications:
- Proficient with Microsoft Office and Google Workspace.
- Excellent people skills as 'first contact' to visitors.
- Experience with church data management systems for maintaining.
- Self-starter with a drive to solve issues as they arise and ability to meet goals.
- Reasonable troubleshooting skills in the daily operation of computers, copiers, printers and network.
- Highly organized personal time management and must work independently
- Commitment to learn new tasks and adapt.
- Must be able to pass a criminal background check.
- The administrative assistant works with the pastor and the ministry teams to support the mission and ministry of the congregation to be a visible presence of God's love in the world.