Insulation Office Assistant

Job Overview We are seeking a dynamic and organized Insulation Office Assistant to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to our insulation projects and administrative team. The ideal candidate will be energetic, detail-oriented, and possess a proactive attitude to handle a variety of clerical and customer service tasks. You will be the first point of contact for clients, vendors, and team members, helping to create an efficient and welcoming office environment. Your contributions will directly impact our ability to deliver quality insulation solutions with professionalism and enthusiasm. Responsibilities Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with excellent phone etiquette Maintain organized filing systems, both physical and digital, ensuring quick retrieval of documents Perform data entry and basic tasks using QuickBooks to support invoicing and expense tracking Assist with calendar management, scheduling installations. Support office management activities such as supply inventory, order processing, and maintaining office equipment Provide customer support by addressing inquiries promptly, offering product information, and ensuring high levels of customer satisfaction Proofread correspondence, reports, and documents for accuracy and clarity while maintaining professional communication standards Must have some type of construction oriented background . Experience Previous office experience or clerical experience in a fast-paced environment is highly preferred Familiarity with QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook) is essential Bilingual skills are a plus to effectively communicate with diverse clients and vendors Strong organizational skills with the ability to prioritize tasks efficiently Proven experience in data entry, filing systems, and general administrative support Excellent time management skills with the ability to multitask effectively in a busy office setting Personal assistant or administrative assistant experience is advantageous but not required; training will be provided for specific duties Ability to read blueprints a huge plus. Join us as an Insulation Office Assistant if you're ready to bring energy, precision, and professionalism to a supportive team dedicated to excellence! Pay will be based on experience and abilities.

Pay:

From $16.00 per hour

Benefits:

Health insurance Paid time off

Work Location:

In person