Administrative Assistant

Job Summary We are seeking a dynamic and organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity for someone with strong organizational skills, excellent communication abilities, and a passion for delivering outstanding customer service. If you thrive in a fast-paced setting and enjoy multitasking, this is the perfect role for you! Responsibilities Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Handle scheduling and calendar management for team members, ensuring appointments are organized efficiently Perform data entry tasks using Microsoft Office, Google Workspace, and other computer skills to maintain accurate records and files Assist with office management tasks such as filing, proofreading documents, and organizing supplies to keep the workspace tidy and functional Provide customer support by addressing inquiries promptly via phone or email, ensuring positive interactions at all times Support bookkeeping activities using QuickBooks or similar software to track expenses and invoices Skills Proven experience in office management, clerical work, or administrative roles with strong organizational skills Excellent computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry proficiency Bilingual abilities are highly valued to assist diverse clients and team members effectively Familiarity with multi-line phone systems, calendar management tools, and office equipment operation Strong customer service orientation with professional phone etiquette and interpersonal skills Attention to detail in proofreading documents and maintaining accurate records Ability to prioritize tasks efficiently using time management techniques in a fast-paced environment Personal assistant experience or background as a medical or dental receptionist is a plus Join us in creating an energetic workplace where your organizational talents make a real difference! This role offers the chance to develop your administrative expertise while supporting our vibrant team. We value proactive individuals who bring enthusiasm and professionalism every day.

Pay:

$20.00 - $30.00 per hour

Benefits:

Paid time off

Work Location:

In person