Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations for a local government team in Artesia, California. This is a Contract position with an immediate start, initially covering several consecutive workdays with the potential for a short-term extension. The ideal candidate will bring strong organizational skills, professionalism in public-facing communication, and confidence handling administrative tasks in a fast-paced office setting.

Responsibilities:

• Manage incoming phone calls and direct inquiries to the appropriate department or staff member while maintaining a courteous and helpful approach.
• Provide front-line administrative support by responding to emails, preparing correspondence, and assisting with routine office communication.
• Enter, update, and maintain records accurately in office systems and spreadsheets to support daily operations.
• Coordinate calendars, arrange appointments, and help keep schedules organized for assigned team members.
• Prepare and format documents, presentations, and reports using Microsoft Word, Excel, Outlook, and PowerPoint.
• Assist with outbound calls and follow-up communication as needed to support departmental activities and service requests.
• Support general office functions such as organizing files, tracking information, and ensuring administrative processes run smoothly.