Office Assistant I - Community Development

Under general supervision of the Community Development Director, performs a variety of clerical office and office assistance support duties including bank deposits, purchasing/receiving, maintains the Business Registration program and Manufactured Home Placement Permitting, is crossed trained to assist Rural Addressing, Floodplain Management, Subdivision Review, and Building Department as needed. High School diploma or GED equivalent Currently hold a notary commission or willing and able to obtain one within the first six (6) months of hire. Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment. Work is performed in a fast-paced, dynamic office environment with frequent interruptions and shifting priorities. Work environment is shared with Fire and Rescue personnel and may include exposure to elevated noise levels, including occasional loud noises. Position requires the ability to work effectively adapt to changing conditions. Most duties are performed in an office setting and involve repetitive motion such as typing and data entry, as well as extended periods of computer use and concentrated document review. May require occasional field work, including assisting with building inspections, floodplain development inspections, and responses to flood-related issues. Work schedule may include hours on religious holidays. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Provides information and assistance to visitors and others Conducting business with the department; assists customers with applications, forms, and related documents; answers phones, routes calls, and takes and delivers messages; responds to requests for information within the span of authority. Prepares and processes correspondence, memoranda and other documents, copies and compiles records and reports. Creates, updates, and tracks a variety of files, records, reports, and related documents; maintains file integrity and confidentiality by adhering to department policies and procedures; assures the accuracy of the electronic and paper filing systems. Prepares and processes department revenue deposits, purchases, receivables, requests, and travel documentation in the County Munis software system Maintain Business Registration data, providing reporting as needed, assisting customers with online registration and renewal, and billing/receiving of fees using permit software. Assist with web page maintenance. Compiles, updates, and maintains statistical information, reports, and related documents. Receives, processes, issues, permits, licenses, and registrations, collects fees Provides general clerical and administrative support, including preparing correspondence, assembling information packets, and processing mail and other communications. Represents Community Development on internal committees and participates outreach activities such as manning a booth at the San Juan County Fair and the Home Builders Show Performs other related duties as assigned.