Administrative Assistant

Overview Looking for an admin assistant to assist in a busy construction office. This position is scheduling assistant to Scheduling Manager. Must have great customer service skills, be able to multi task, bilingual is a plus with spanish, follow up skills must be stellar. Must be able to type at least 45 wpm. Assist in collecting payments from clients, taking customer service calls with clients, assist field crews , takes vendor payment requests when field workers at store, schedules inspections. Position schedule is Mon

• Fri 7 am
• 3:30 pm. Pay rate starts from $18
• $19 an hour with benefits after 60 day probationary period.

Benefits are medical, vision, and dental with company paying 50 % of the cost of base plan, 401k match up to 4% after a year of working here, vacation pay starts at 1 week for every year of employment, and holiday pay with major holidays off and paid. Applicant must apply in person, be able to pass a criminal background check, and be able to pass a drug test. Must also have reference to verify employment. Duties Must take scheduling questions that come in and be able to check calendar to let client know what they are scheduled for. Take service calls and be able to schedule them out. Go over warranties with clients, and send proper paperwork client needs. Assist field workers with anything they may need other than communicating with scheduling manager. Give payments to vendor. schedule inspections with city Be strong assistant to scheduling Manager. Collect payments and do audit on files. Requirements Proven experience in office administration or clerical roles, ideally within a professional setting. Strong computer skills with proficiency in Microsoft Office , and be able to type 45 wpm minimum. Familiarity with QuickBooks accounting software is highly desirable. Excellent organizational skills with the ability to prioritize tasks effectively. Bilingual abilities are a plus to serve diverse client needs. Demonstrated customer service skills with professional phone etiquette. Ability to handle multiple responsibilities simultaneously while maintaining attention to detail. This paid position offers an engaging environment where your organizational talents can thrive. We welcome candidates who are eager to contribute their administrative expertise and grow within our organization.

Pay:

$18.00

• $19.

00 per hour

Benefits:

401(k) 401(k) matching Health insurance Paid time off Vision insurance

Work Location:

In person