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Clerical Assistant
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MOUNTAINVIEW HOME CARE AGENCY
Beacon, NY (In Person)
$39,520 Salary, Full-Time
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Job Description
Job Overview We are seeking a dynamic and detail-oriented Clerical Assistant to join our team! In this vital role, you will be the backbone of our office operations, providing exceptional administrative support, managing front desk responsibilities, and ensuring smooth daily functions. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a professional and positive workplace atmosphere. Responsibilities Manage multi-line phone systems efficiently, directing calls to appropriate departments or personnel promptly. Perform data entry and maintain accurate records Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information. Sort papers that need to be shredded Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings. Assist with bookkeeping duties, including invoicing, billing, and basic financial record keeping. Provide general administrative support such as proofreading correspondence, managing office supplies, and supporting customer support efforts. Ensure filies are organized, accurate, and maintianed. Gather all needed documents for the administrator, and make sure resident and employee files are attended to Qualifications Proven clerical or office experience demonstrating strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools. Excellent phone etiquette with experience handling multi-line phone systems; bilingual abilities are a plus. Strong typing skills with high accuracy; ability to perform data entry efficiently. Previous experience in customer service or front desk roles Demonstrated ability to manage time effectively and prioritize tasks in a fast-paced environment. Join us as a Clerical Assistant and become an essential part of our vibrant team! Your enthusiasm for organization, excellent communication skills, and proactive attitude will help us deliver outstanding service while advancing your career in office administration. This is a paid opportunity designed to empower you with valuable skills in a supportive environment! This will be a temporary 40 hours work week for our assisted living facility in Beacon, NY 12508