Skip to main content
Tallo logoTallo logo
Apply for this opportunity

To apply for this job, you'll continue to an external website or email application.

Apply Offsite

Administrative Assistant

Job

Penda Aiken

Buffalo, NY (In Person)

Full-Time

Posted 5 days ago (Updated 2 days ago) • Actively hiring

Expires 8/8/2026

Review key factors to help you decide if the role fits your goals.
How is this calculated?
Pay Growth
?
out of 5
Not enough data
Not enough info to score pay or growth
Job Security
?
out of 5
Not enough data
Calculating job security score...
Total Score
42
out of 100
Average of individual scores

Were these scores useful?

Skill Insights

Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.

Job Description

Job Title:
Administrative Assistant Location:
Buffalo, NY Type:
Full-Time /
State Agency Schedule:
Monday-Friday, 8-hour days (37.5 hours/week) Position Summary Penda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency and is seeking a motivated, detail-oriented Administrative Assistant to support the Division of State EMS. This is a fast-paced role requiring a dependable professional who can manage shifting priorities, organize critical records, and coordinate agency renewals alongside senior leadership.
Primary Responsibilities Data & Document Management:
Scan, photocopy, and organize electronic and paper files. Perform data entry and run reports across multiple database platforms.
EMS Licensure & Compliance:
Track EMS licensure, manage agency renewal notifications, and ensure completion of required paperwork.
Compliance Verification:
Issue compliance verification stickers and process Clinical Laboratory Improvement Amendments (CLIA) waiver verifications.
Communications:
Organize incoming communications, manage deadlines, handle phone inquiries regarding policy, and coordinate meetings for senior staff.
Minimum Qualifications Education:
High school diploma or equivalent.
Technical Skills:
Excellent knowledge of Microsoft Office (Word, Access, Outlook, Excel) and familiarity with electronic databases.
Core Skills:
Strong organizational skills, comfort speaking on the phone, and the ability to work both independently and collaboratively.
Adaptability:
Highly motivated and flexible enough to multitask as deadlines and priorities change rapidly. Preferred Qualifications Prior experience in a state health department environment. Knowledge of the New York State EMS system. Experience with advanced reporting platforms like Tableau.