Administrative Assistant, Western NY

Basics Schedule Location Job Specifics How to Apply NY HELP No Agency Empire State Development, NYS Title Administrative Assistant, Western NY Occupational Category Other Professional Careers Salary Grade NS Bargaining Unit None listed Salary Range From $48925 to $51000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Erie Street Address 95 Perry Street City Buffalo State NY Zip Code 14203 Duties Description

• This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
• Minorities, women, and individuals with disabilities are encouraged to apply.

Please contact Human Resources if you require an accommodation.

Basic Function:

The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back - up receptionist role, as needed.

WORK PERFORMED

• Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested.
• Arrange/Schedule meetings and travel as necessary; organize and submit expense reports.
• Answer telephones in a professional and courteous manner, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance.
• Conduct the saving of electronic files and email in appropriate project folders to assist with maintaining organized electronic files.
• Draft basic documentation from Corporation templates, use mail merge system for disbursement of information.
• Create and maintain multiple project tracking Excel spreadsheets.
• Conduct scanning including disassembling documentation, copying/scanning all materials, and resemble back to original format for filing of original materials.
• Check invoices for accuracy and valid signatures prior to department head's approvals, as assigned.
• Process incoming fee checks.
• Assist other support staff in the department or elsewhere in the Corporation, as required.

Minimum Qualifications

MINIMUM REQUIREMENTS

Education Level Required:

High School diploma or equivalent. Associated degree preferred.

Relevant Experience required:

1 to 3 years of office experience.

Knowledge Required:

Basic knowledge of MS Office, Excel plus Power Point preferred but will train the right candidate. Excellent communication skills - both written and verbal; Excellent follow up skills; Excellent organizational skills, ability to multi-task. Able to handle correspondence when directed. Additional Comments Salary range as specified. Comprehensive Benefits Package. Some positions may require additional credentials or a background check to verify your identity. Name Jane Martinez - HR Recruiter Telephone N/A Fax N/A Email Address resumes@esd.ny.gov Address Street 655 Third Avenue City New York State NY Zip Code 10017 Notes on

Applying External Candidates:

Applicants MUST submit a cover letter with resume to be considered. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates:

Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO

DIVERSITY