Administrative Assistant

We are seeking a warm, organized, and proactive Administrative Assistant to join our Ithaca Montessori community! This vital role supports the daily operations of our school, helping to create a welcoming, efficient, and nurturing environment for children, families, and staff. The ideal candidate is detail-oriented, personable, and committed to excellent communication and service. As the first point of contact for our community, you will play a key role in ensuring that our school runs smoothly and reflects the values of a Montessori environment. This position offers an exciting opportunity to contribute to a collaborative, mission-driven setting while developing strong administrative and organizational skills. Duties Greet families, visitors, and staff with professionalism and warmth, creating a welcoming school environment Manage front desk operations, including answering phones, responding to inquiries, and directing communication appropriately Maintain accurate student and administrative records, including filing and data entry Support enrollment, attendance tracking, and general school documentation Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace Assist with bookkeeping tasks, including tuition tracking and basic financial record-keeping (Procare experience preferred) Order office and classroom supplies, manage inventory, and support overall office organization Proofread school communications, newsletters, and documents for clarity and accuracy Respond promptly to emails, phone messages, and family inquiries, prioritizing time-sensitive matters Assist with event coordination, school communications, and community outreach Provide general administrative and clerical support to school leadership and teaching staff Experience & Qualifications Previous administrative or office experience, preferably in a school or child-centered environment Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace Experience with Procare or similar bookkeeping software is a plus Excellent organizational and time management skills, with the ability to multitask effectively Strong interpersonal and communication skills, with a commitment to respectful and responsive family engagement High attention to detail in record-keeping, proofreading, and data management Ability to maintain confidentiality and handle sensitive information with care Bilingual skills are a plus and support our diverse school community Familiarity with Montessori education or interest in learning about Montessori philosophy is highly valued Why Join Us? Join our Ithaca Montessori community and be part of a supportive, collaborative environment dedicated to nurturing children and families. Your organizational skills and positive presence will help create a calm, efficient, and welcoming school atmosphere. We are committed to fostering an inclusive workplace where every team member is valued and has the opportunity to grow.

Pay:

$19.23

• $24.

00 per hour

Benefits:

401(k) Employee discount Health insurance Life insurance Paid time off Parental leave Professional development assistance Vision insurance

Work Location:

In person Administrative Assistant 4.1 4.1 out of 5 stars 12 Ascot Place, Ithaca, NY 14850 $19.23

• $24.00 an hour
• Full-time Ithaca Montessori School 10 reviews $19.23
• $24.00 an hour
• Full-time We are seeking a warm, organized, and proactive Administrative Assistant to join our Ithaca Montessori community!

This vital role supports the daily operations of our school, helping to create a welcoming, efficient, and nurturing environment for children, families, and staff. The ideal candidate is detail-oriented, personable, and committed to excellent communication and service. As the first point of contact for our community, you will play a key role in ensuring that our school runs smoothly and reflects the values of a Montessori environment. This position offers an exciting opportunity to contribute to a collaborative, mission-driven setting while developing strong administrative and organizational skills. Duties Greet families, visitors, and staff with professionalism and warmth, creating a welcoming school environment Manage front desk operations, including answering phones, responding to inquiries, and directing communication appropriately Maintain accurate student and administrative records, including filing and data entry Support enrollment, attendance tracking, and general school documentation Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace Assist with bookkeeping tasks, including tuition tracking and basic financial record-keeping (Procare experience preferred) Order office and classroom supplies, manage inventory, and support overall office organization Proofread school communications, newsletters, and documents for clarity and accuracy Respond promptly to emails, phone messages, and family inquiries, prioritizing time-sensitive matters Assist with event coordination, school communications, and community outreach Provide general administrative and clerical support to school leadership and teaching staff Experience & Qualifications Previous administrative or office experience, preferably in a school or child-centered environment Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace Experience with Procare or similar bookkeeping software is a plus Excellent organizational and time management skills, with the ability to multitask effectively Strong interpersonal and communication skills, with a commitment to respectful and responsive family engagement High attention to detail in record-keeping, proofreading, and data management Ability to maintain confidentiality and handle sensitive information with care Bilingual skills are a plus and support our diverse school community Familiarity with Montessori education or interest in learning about Montessori philosophy is highly valued Why Join Us? Join our Ithaca Montessori community and be part of a supportive, collaborative environment dedicated to nurturing children and families. Your organizational skills and positive presence will help create a calm, efficient, and welcoming school atmosphere. We are committed to fostering an inclusive workplace where every team member is valued and has the opportunity to grow.

Pay:

$19.23

• $24.

00 per hour

Benefits:

401(k) Employee discount Health insurance Life insurance Paid time off Parental leave Professional development assistance Vision insurance

Work Location:

In person