HEOP Office Assistant

HEOP Office Assistant Category:

Administrative and Staff Positions

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Department:

Higher Educational Opportunity Program (HEOP)

Locations:

Loudonville, NY

Posted:

Apr 2, 2026

Closes:

Open Until Filled

Type:

Full-time Position 

ID:

198822

Share About Siena University:

Located in Loudonville, New York - just 10 minutes from the state capital of Albany - Siena empowers more than 3,400 students each year through a transformative journey we call the Education for a Lifetime. All members of the Siena University community work together to advance the University's mission to graduate Saints intent on making the world more just, peaceful, and humane. The Franciscan tradition, upon which Siena was founded, permeates throughout campus life. All community members are valued for their unique worth and recognized for their specific contributions toward the greater good. That spirit of belonging and respect reverberates across our 174-acre campus, which is ranked among the 50 most beautiful college campuses in the country by Condé Nast. Siena is leading the way in Catholic, liberal arts education, and the national rankings help tell our story. Siena ranks number one in New York for job placement; top 10 among all Catholic University in the country; and among the top three percent of all institutions in the U.S according to the Wall Street Journal. It has always been our community of dedicated and passionate Saints who make this campus a coveted destination to work, live, and learn. We hope you'll consider joining us.

Job Description:

This role provides administrative support to the HEOP office and serves and the first point of contact for all students, faculty and administrators visiting the office. Greet and welcome visitors to the office. Answer phone calls and direct callers to the appropriate person as needed. Secure space on camps for special events and manage all catering orders. Manage the purchase order process within the Unimarket system. Maintain record of student stipends and submit stipend payment requests. Maintain record of budget transactions in Excel. Schedule student interviews and using an automated system and Google calendar. Provide administrative support for the summer program. Assign office tasks to work study students. Complete other administrative tasks as assigned.

Requirements:

Minimum Qualifications:

High School Diploma Minimum 1 year of administrative office support experience Proficiency with MS Office, including Word and Excel Excellent communication and interpersonal skills Demonstrated organizational skills

Preferred Qualifications:

Associate's Degree Experience working with diverse student population

Additional Information:

Pay Rate:

$17.74 per hour •The hiring salary above represent the College's good faith estimate at the time of posting in compliance with the Albany County Salary Transparency Law Siena University offers a generous benefit package to eligible full-time employees. The highlights include: Retirement plan contribution equal to 10% of compensation (as defined under the plan) after meeting the plan's eligibility requirements Tuition reimbursement and exchange opportunities for eligible employees, spouses, and dependents Health, dental and vision insurance Eligible University employees enjoy a work schedule that includes half-day Fridays in the summer and an expansive holiday schedule, including up to two weeks off during winter break Other perks currently include complimentary breakfast Thursdays in the dining hall, access to University community lectures and productions, complimentary University gym and library memberships, discounted and complimentary tickets to Siena Division I sporting events, and more. Siena University is a Franciscan and Catholic institution and expects members of its community to be knowledgeable about its mission and to make a positive contribution to that mission. Siena cares for and values each member of its workforce and actively supports upward mobility. We are a community of Siena Saints, and as we often say, the world needs more Saints! Siena University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Instructions:

Please submit cover letter, resume and contact information for at least 1 professional reference.

URL:

www.siena.edu/offices/higher-education-opportunity-program-heop/