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Planning, Zoning, and Building Administrative Assistant
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Village of New Paltz
New Paltz, NY (In Person)
$48,880 Salary, Full-Time
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Job Description
Overview Join our dynamic team as a Planning, Zoning, and Building Clerk, where you will play a vital role in supporting development, land use planning, and building permit processes. This energetic position offers the opportunity to engage with community growth initiatives, assist in project coordination, and ensure compliance with environmental laws and construction regulations. You will be at the forefront of facilitating efficient planning and zoning operations, contributing to sustainable development and economic vitality within the community. This role offers an exciting chance to contribute meaningfully to community development while honing your expertise across multiple technical platforms and regulatory frameworks. If you're motivated by innovation and thrive in a collaborative environment focused on sustainable growth—this is the perfect opportunity for you! Duties Will be "the first face" of the department in dealing with applicants, professionals, and community members. Administrative assistant to the Director of Planning, Zoning, and Code Enforcement. MUST be available for Tuesday evening meetings commencing at 6:30pm. This is non-negotiable. Converse with community members, applicants, contractors, and other professionals; either in person, by phone, or email. Answer general questions and direct more specific questions to the appropriate staff member. Assist with processing applications, zoning permits, building permits, and related documentation accurately and efficiently. Computer data entry Prepare detailed agendas, meeting minutes, reports, summaries, and correspondence for internal teams and public dissemination. Receiving and sending mail and plans via US Postal service. Prepare invoices and vouchers Maintain and file paper records, plan sets, and maps. Maintain and update project schedules to ensure timely review and approval of development proposals Support research efforts of prior records to inform decision-making. Coordinate with contractors, developers, officials, and community stakeholders to facilitate project progress and compliance with local ordinances. Contribute to data-driven decision-making by performing research on land use trends, demographic shifts, and infrastructure needs. Qualifications Excellent communication skills for liaising with diverse stakeholders including officials, developers, contractors, and community members. Strong project management skills with the ability to coordinate multiple tasks simultaneously. Proven experience with Google, Microsoft Office and Adobe Creative Suite. Ability to quickly learn new software. Comfortable with following established processes. Ability to work in a busy, sometimes noisy, environment Ability to understand zoning codes, building regulations, and environmental policies effectively. Knowledge of planning principles, land use and environmental law, construction practices, and transportation systems is a plus. Excellent data collection skills along with the ability to analyze complex datasets for reporting purposes. Strong report writing capabilities with attention to detail for documentation accuracy. Familiarity with contracts management and understanding of legal considerations in planning projects is advantageous.