Administrative Assistant/Office Assistant

The Office Assistant supports the daily operations of a small office by managing communication, organizing records, assisting staff, and ensuring the workspace runs efficiently. This role requires strong organization, attention to detail, and the ability to handle a variety of administrative tasks with minimal supervision.

Key Responsibilities:

Manage day‑to‑day office operations to ensure a clean, organized, and efficient work environment. Serve as the primary point of contact to greet clients & visitors. Prepare conference room for meetings with refreshments, etc. Maintain office supplies, equipment, and vendor relationships; coordinate repairs and service requests. Sort and distribute incoming mail, manage outgoing mail, and handle basic email communication. Filing and record keeping — Maintain organized physical and digital filing systems; update records and ensure accuracy. Basic bookkeeping support — Assist with data entry and credit card coding in QuickBooks. Bank and post office runs.

Qualifications:

Strong organizational and multitasking abilities. Clear written and verbal communication skills. Proficiency with Microsoft Office and basic office equipment. Attention to detail and accuracy in completing tasks. Ability to work independently in a small‑team environment. 2-4 years of prior office experience preferred. Previous office experience or administrative support roles demonstrating strong organizational skills and multitasking ability. Proficiency with computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with QuickBooks or similar bookkeeping software. Demonstrated clerical experience including filing, data entry, proofreading, and maintaining accurate records. Strong time management skills with the ability to prioritize tasks efficiently in a busy environment. We are looking for a part-time or full-time candidate. If part-time, 24 hours per week, starting at $25/hour.

Pay:

$31,200.00 - $55,000.00 per year

Benefits:

Flexible schedule Health insurance Paid time off Retirement plan

Work Location:

In person