Job Description
Personal Assistant Art may begin with inspiration, but bringing a creative vision to life requires extraordinary coordination behind the scenes. Our client seeks a resourceful and highly organized Personal Assistant to support an internationally recognized artist whose work spans a demanding and ever-evolving landscape. This is a unique opportunity for someone who excels at managing complexity, navigating competing priorities, and building order within a fast-moving creative environment—all while maintaining the highest standards of professionalism and confidentiality.
Best-in-Class Benefits and Culture:
We value our employees' time and efforts. Our commitment to your success is enhanced by a competitive compensation of $75,000 - $85,000 annually, depending on experience, and an extensive benefits package including: Comprehensive health coverage: Medical, dental, and vision insurance provided Financial security: Life and disability insurance for added protection Flexible financial options: Health savings and flexible spending accounts offered Well-being and work-life balance: Paid time off Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture. To thrive/succeed as the Personal Assistant, you should have: Demonstrated experience supporting executives, high-profile individuals, artists, or other professionals in fast-paced environments, with expertise in complex scheduling, logistics, and coordination across multiple priorities and time zones. Exceptional organizational, problem-solving, and communication skills, with the ability to manage sensitive information, exercise sound judgment, and always maintain absolute confidentiality. Highly proactive, resourceful, and detail-oriented, with a proven ability to anticipate needs, adapt quickly, and independently drive projects and tasks to completion. Advanced proficiency with Apple devices, Google Workspace (including Google Calendar and Gmail), and digital productivity tools; comfortable troubleshooting technology and implementing organizational systems. Strong interest in contemporary art, culture, and creative practice, with an understanding of the unique demands of supporting a busy artist and balancing professional, personal, and family responsibilities. Your responsibilities as the Personal Assistant will include: Serve as the primary coordinator of the artist's complex professional and personal schedule, proactively managing calendars, appointments, deadlines, and priorities while anticipating needs and resolving conflicts before they arise. Plan and execute all aspects of domestic and international travel for the artist and family, including itineraries, transportation, accommodations, travel documentation, and real-time logistical support. Manage confidential communications and correspondence on behalf of the artist, drafting responses, coordinating engagements, and maintaining clear, timely communication with professional and personal contacts. Oversee personal, household, and studio operations, including family scheduling, vendor coordination, maintenance services, inventory management, event support, and the implementation of organizational systems. Provide administrative and operational support across academic, financial, and studio activities, including teaching engagements, expense tracking, record keeping, special projects, and technology management. This is a rare opportunity to work alongside one of the most respected voices in contemporary art and to play a meaningful role in supporting both the artist's creative practice and daily life. We are seeking someone who finds satisfaction in creating order from complexity, anticipates needs before they arise, and approaches every task with discretion, thoughtfulness, and care. Our client is an equal opportunity employer that welcomes and encourages diversity in the workplace. It does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
