Administrative Assistant Jobs in Ossining,NY,US

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day office operations in a fast-paced, in-person environment. This role is a great fit for someone who enjoys keeping systems organized, managing a variety of tasks, and helping a team stay on track. You'll play an important role in maintaining both physical and digital records, coordinating deliveries and shipments, supporting scheduling needs, and assisting with inventory-related tasks. The ideal candidate is proactive, dependable, and comfortable working across multiple priorities with minimal supervision. Key Responsibilities Assist leadership with organizing physical and digital files and materials. Manage incoming and outgoing packages, shipments, and deliveries. Track meetings, deadlines, travel arrangements, and related logistics. Support inventory management for general and project-related materials. Format forms, flyers, and internal documents using online productivity tools. Research travel options based on cost, timing, and requirements. Source vendors and place orders for needed assets or supplies. Provide general administrative support as needed. Qualifications Strong organizational skills and excellent attention to detail. Clear written and verbal communication skills. Proficiency with Google Workspace and related design or document tools such as Canva. Ability to manage multiple tasks and keep information organized. A reliable, proactive approach to daily work. Logistics Must be authorized to work in the United States without sponsorship. Able to begin within approximately one month of completing the interview process. This is a fully in-person role with weekday hours from 9:00 AM to 7:00 PM .