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General Administrator
Job
PAC Associates
Oswego, NY (In Person)
Full-Time
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Job Description
Job Summary We are seeking a detail-oriented and proactive Administrator to join our team. This position requires strong organizational skills, proficiency with MS Office Programs, and ability to work with all levels of project staff and organization. Duties Answer/direct incoming calls and take messages as necessary Keep project directory, Master File Index, and Subcontractor index updated and current Maintain filing system (job site requirements and distribution of office copies) Maintain office supplies/equipment, ordering and scheduling maintenance as necessary Assist staff in project closeout responsibilities, including archiving of files Become familiar with and utilize field and job cost procedures Schedule office equipment maintenance as necessary Maintain office supplies Produce manpower summary reports (from daily logs furnished by Superintendent) Assist staff in assembling progress reports to the Owner Track and maintain subcontractor and supplier records/requirements Assist staff in maintaining the Project Management Database Experience Must have 2+ years clerical/administrative experience preferably in the construction industry Must have excellent computer skills and be able to demonstrate proficiency with MS Office programs (Word, Excel, PowerPoint, etc.) typing 50+ wpm Must be able to work in a fast paced environment, able to multi-task, meet critical deadlines with an eye for accuracy and attention to details Ability to work with all levels of project staff and organization Experience with Sage and ProCore a plus.