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Job Description
SPAC is seeking an organized, creative, and collaborative Education Administrative Assistant to provide essential administrative and operational support to the Education Department. This role plays a vital part in ensuring the smooth delivery of high-quality arts education programs and contributes directly to the organization's mission of making the arts accessible to all learners. The ideal candidate thrives in a dynamic environment that combines administrative excellence with hands-on program support and possesses a genuine passion for arts education.
Key Responsibilities:
Department Administrative Support Answer and route phone calls, respond to inquiries, and manage department email correspondence Assist with purchasing and inventory of classroom and office materials, including ordering supplies and tracking deliveries Support data entry projects and financial reporting tasks Contribute to graphic design and marketing efforts by creating and updating promotional materials using Canva and other tools Maintain and organize departmental resources, including contact lists, Dropbox files, seasonal displays, and the curated library collection Assist in planning, coordinating, and executing Education Department events with on-site support as needed Help foster a positive team culture by maintaining morale-building initiatives Education Programs Support Assist with scheduling, communications, and logistics for education programs Coordinate transportation, t-shirt ordering and distribution, and program supplies Process class cancellations, refunds, and enrollment updates Develop visual supports, event programs, flyers, and other materials using Canva Create and manage scholarship application forms Provide setup, breakdown, and technical support for education program performances in schools and at SPAC School of the Arts.
Qualifications:
Prior experience in an administrative, education, or arts-related role is preferred Strong organizational skills and exceptional attention to detail Excellent written and verbal communication skills Proficiency with Microsoft Office, Canva, Monday.com, and database or registration platforms Experience or comfort with event support, including setup, breakdown, and basic technical assistance Ability to manage multiple tasks and meet deadlines effectively Demonstrated interest in arts education, accessibility, and inclusive programming Ability to work occasional evenings or weekends to support education events Why SPAC? At SPAC, you will join a creative, mission-driven team dedicated to transforming lives through the arts. From in-school programs to community partnerships and year-round classes at the SPAC School of the Arts, your work will help broaden access, inspire creativity and self-expression, and strengthen communities. If you are detail-oriented, enthusiastic about the arts, and enjoy supporting meaningful educational experiences, we encourage you to apply. Please include a cover letter with your application.
Learn more at:
https://spac.org/education We offer exceptional benefits including, but not limited to the following: Fully paid Healthcare, Dental, and Vision Insurance for employee Paid week off December 24 - January 1 Other Generous Time Off Defined Contribution Retirement Plan and 403(b) Retirement Plan Event attendance for classical performances Parental leave Retirement plan Vision insurance Inclusion at SPAC We are strongly committed to inclusion and continuing to increase access for all at SPAC. It is a priority and one that is integral to our mission for an interconnected world. We value and are committed to a host of populations and cultures not limited to just those protected under the law. SPAC is also committed to providing access and will provide reasonable accommodation considerations in its application process and ongoing work environment to individuals with disabilities who request such accommodations. Non-Discrimination Policy SPAC will not discriminate in the recruitment or selection of employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status or any category protected under the law. In this regard, opportunities for advancement will be made available without bias. SPAC is also subject to state and federal laws, supporting efforts to attract and retain fully qualified candidates for all open positions. SPAC will comply with all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity (EOE).
Pay:
$19.00 - $20.00 per hour
Benefits:
Dental insurance Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance
