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Office Assistant
Job
Green Solutions Irrigations Inc
Smithtown, NY (In Person)
$39,520 Salary, Full-Time
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Job Description
Overview We are seeking a motivated and detail-oriented Office Assistant to join our team. This role is essential in ensuring the smooth operation of our office environment and providing exceptional support to both staff and clients. The ideal candidate will possess strong administrative skills, excellent customer service abilities, and a proactive attitude towards problem-solving. Duties Manage front desk operations, greeting visitors and handling inquiries with professionalism. Provide customer support via phone and email, ensuring all communications are handled with excellent phone etiquette. Assist in scheduling appointments and managing calendars for team members. Perform administrative tasks including data entry, filing, and maintaining organized records. Proofread documents to ensure accuracy and clarity before distribution. Utilize QuickBooks for basic accounting tasks as needed. Support team members with various projects, demonstrating effective time management skills. Act as a personal assistant to executives when required, handling confidential information with discretion. Requirements Proven experience in an administrative role or similar position is preferred. Strong customer service skills with the ability to communicate effectively with clients and colleagues. Familiarity with front desk operations and office management procedures. Excellent phone etiquette and interpersonal skills. Proficient in Microsoft Office Suite; experience with QuickBooks is a plus. Strong proofreading abilities to ensure high-quality documentation. Exceptional time management skills to handle multiple tasks efficiently. A positive attitude and willingness to learn new skills in a fast-paced environment.