Administrative and Technology Assistant

Job Summary:

We are seeking a detail-oriented and tech-savvy Administrative and Technology Assistant to support day-to-day operations, manage accounts receivable and accounts payable tasks, and assist with technology-related processes. This role requires a versatile individual who is comfortable balancing administrative responsibilities with technical support and system coordination.

Key Responsibilities:

Administrative Support Provide general administrative support to staff and management Organize and maintain digital and physical files Prepare reports, documents, and correspondence as needed Accounts Payable and Accounts Receivable Job Tracking Assist with client invoicing, and tracking as needed Enter and reconcile data in billing systems and spreadsheets Support communication with clients regarding payment or billing issues Invoice entry and tracking support for accounts payable Technology Support Assist with setup and troubleshooting of hardware and software for internal teams Monitor internal systems, platforms, and user accounts Coordinate with IT vendors or service providers when needed

Qualifications:

Proven experience in administrative support, accounts payable and receivable, and tech assistance Proficiency with office software (e.g., Microsoft Office - Excel is a must) Familiarity with billing tools (e.g., QuickBooks) is a plus Comfort with cloud-based platforms and troubleshooting basic tech matters Strong communication and writing skills Excellent organization, time management, and attention to detail Ability to work independently and as part of a team

Preferred Skills:

Must have valid NYS driver's license Basic knowledge of IT systems Accounts Receivable, Invoicing Prior experience in a fast-paced environment Must be efficient at multi-tasking and be able to manage deadlines with clear and effective communication

Job Type:

Full-time Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person