Monroe 2-Orleans BOCES is the educational partner of choice. We strive for continuous improvement in serving the diverse needs of our community, helping all students achieve their full potential. BOCES 2
Core Values :
Collaboration, Expertise, Innovation, Integrity, Quality, Respect, and Responsiveness.
PAY RANGE
: $24.00 - $27.00/Hour, Based on Experience
CIVIL SERVICE TITLE
(S) : Office Clerk II or III (Competitive)
JOB DESCRIPTION
: Provides centralized office management and administrative support to ensure the efficient operation of department systems, workflows, and daily activities.
TYPICAL DUTIES
: Office Operations & Administrative Support Serve as point person for day-to-day building operations Maintain distribution lists, department calendars, SharePoint accounts, and provide basic technical support Manage departmental communications and ensure timely dissemination of information Serve as liaison to maintenance and technical support teams for office and classroom requests Submit and track work orders (including keys and equipment disposal) Coordinate safety and logistics events (e.g., fire drills, dismissals) Maintain department resources and content on SharePoint Safeguard confidential information Provide backup support to reception and office staff HR Functions & Staffing Support Post job vacancies and coordinate interview scheduling Process new hire paperwork and onboarding activities Coordinate workstation, computer, and phone setup Maintain staff directories and department mailboxes Maintain records for and assist in the scheduling of Annual Performance Reviews and observations of staff Process annual salary updates and reappointments Maintain and track NYSED certification records for teaching and adult education staff to ensure ongoing compliance Tracking of PD hours and certifications in ASISTS and communicating requirements and updates to staff Maintain support staff/instructional substitute lists and communicate staffing needs Assist in securing support staff substitutes as necessary Payroll & Attendance Management Track employee absences and maintain attendance records Communicate department daily attendance Maintain payroll documentation and ensure accuracy Assist in coordinating department payroll processes, including annual updates and reappointments Support Director with verification and approval of mileage and time sheets in WinCapWeb Meeting & Event Coordination Assist in planning and coordination of logistics for department meetings and events Provide preparation and day-of-event support Organize special events and activities, including all coordinating room reservations Administrative Coordination Serve as a primary contact for staff administrative inquiries Monitor department schedules, timelines, and activities Prepare, format, and distribute documents and reports Office Systems & Resource Management Maintain and troubleshoot department copiers, including service coordination Manage office supply inventory and ordering in coordination with purchasing Track and submit credit card documentation in compliance with procedures Support and process donation requests for Board approval Travel & External Support Coordinate staff travel, including registrations, accommodations, and transportation Ensure all required documentation is completed (i.e. preapproval of conference forms and expense report processing) Additional Responsibilities Participate in committees as assigned Support Cabinet-level administrative functions Notary Public certification preferred (New York State)
JOB QUALIFICATIONS
:
Qualifications:
Strong organizational and communication skills Ability to manage multiple priorities in a fast-paced environment Experience with administrative systems, payroll tracking, and scheduling tools Proficiency in
Microsoft Office and SharePoint Work Environment:
This role functions as the operational hub of the department, requiring strong collaboration, proactive problem-solving, and attention to detail to support staff, leadership, and overall department success Must possess or meet requirements for Civil Service title Office Clerk II or III. Clerk II - High School diploma and 3 years full or part time or volunteer equivalent office clerical or secretarial experience; or an Associate's degree in Secretarial Science, Office Technology or a closely related field plus one (1) year of office clerical or secretarial experience. Clerk III - High School diploma and 2 years paid full-time or part-time or volunteer equivalent office clerical or secretarial experience; or an Associate's degree in Secretarial Science, Office Technology or a closely related field.
