Administrative Assistant with QuickBooks Expertise, Construction Company

Administrative Assistant with QuickBooks Expertise, Construction Company Consult Design Contruct, LLC Tuckahoe, NY Job Details Part-time | Full-time $20 - $25 an hour 22 hours ago Qualifications Accounts receivable Customer communication Accounts payable Microsoft Office Administrative experience High school diploma or GED QuickBooks Accounting and finance experience

Bookkeeping Full Job Description Job Title:

Administrative Assistant with

QuickBooks Expertise, Construction Company Location:

Tuckahoe, NY Position Type:

Part time to

Full-Time Job Summary:

We are seeking a detail-oriented and experienced Administrative Assistant to join our team. The ideal candidate must have a comprehensive understanding of QuickBooks Desktop (full version) and strong organizational skills to handle various administrative tasks efficiently.

Key Responsibilities:

•

QuickBooks Management:

Handle all aspects of QuickBooks Desktop, including accounts payable/receivable, bank reconciliations, payroll processing, and generating financial reports. •

Financial Recordkeeping:

Maintain accurate and up-to-date financial records, ensuring compliance with company policies and regulations. •

Administrative Support:

Provide administrative assistance to the management team, including scheduling, correspondence, and document management. •

Data Entry:

Accurately input and update financial and administrative data in QuickBooks and other relevant software systems. •

Customer Invoicing:

Prepare and send invoices to customers, track payments, and follow up on overdue accounts. • Change order billing: Compile and process information to bill customer change orders, ensuring all details are properly documented and accounted for. •

Communication:

Serve as a point of contact for internal and external communications, handling inquiries professionally and promptly. •

Office Coordination:

Assist in coordinating office activities, managing supplies, and maintaining a clean and organized work environment. •

Special Projects:

Assist with special projects as needed, providing administrative support to various departments.

Qualifications:

• Proficiency in

QuickBooks Desktop:

Must have in-depth knowledge and experience using the full version of QuickBooks Desktop (not QuickBooks Online). •

Educational Background:

A high school diploma or equivalent is required; an associate's or bachelor's degree in business administration, accounting, or a related field is preferred. •

Experience:

A minimum of 2-3 years of administrative experience, with a strong background in financial management using QuickBooks. •

Organizational Skills:

Excellent organizational and multitasking abilities, with strong attention to detail. •

Communication Skills:

Effective written and verbal communication skills. •

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications. •

Problem-Solving:

Strong problem-solving skills and the ability to work independently. How to

Apply:

Interested candidates should submit their resume and a cover letter outlining their relevant experience, salary required and qualifications to: [ ] No QuickBooks -

No Call Back Job Types:

Full-time, Part-time Pay:

$20.00 - $25.00 per hour

Work Location:

In person