Administrative Assistant

Overview This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess a passion for maintaining smooth administrative processes. Responsibilities Call vendors, research materials on where to order and order material. Perform data entry tasks using Microsoft Office and use LLM's/ Chat GPT for task efficiency. Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents to include inputing data into our CRM and create customer files. Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently Handle clerical tasks such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record-keeping Provide excellent customer support via phone or email, addressing inquiries promptly and professionally Transporting vehicles to maintenance appointments Conduct general office management duties including supply inventory checks and maintaining office equipment to includes stocking shelves of new inventory that has been delivered. Experience Proven office experience or administrative support experience Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and preferred experience in LLM tools Familiarity with multi-line phone systems and front desk operations Experience in customer service or customer support roles demonstrating excellent communication skills Knowledge of clerical procedures such as filing, data entry, proofreading, and calendar management Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively Join us to be part of a vibrant team dedicated to supporting our organization's success! We value energetic individuals who thrive on multitasking and delivering outstanding service. This paid position offers an engaging environment where your skills will directly contribute to our operational excellence.

Pay:

$21.00 - $24.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off

Work Location:

In person