Administrative Assistant

Description We are looking for an Administrative Assistant to support daily office operations. This contract opportunity has the potential to become permanent and is ideal for someone who stays composed in a fast-paced setting, communicates professionally, and enjoys keeping administrative processes organized. The person in this role will serve as a key point of contact for callers, visitors, and internal team members while helping maintain smooth front-office workflow. This is an on-site position offering the chance to grow with the team through strong performance and reliability.

Responsibilities:

• Manage front-desk and general office activities, ensuring visitors and incoming requests are handled promptly and professionally.
• Answer inbound phone calls, direct inquiries to the appropriate contacts, and provide courteous assistance to clients and business partners.
• Sort, distribute, and prepare incoming and outgoing mail to keep office correspondence moving efficiently.
• Perform data entry and maintain accurate administrative records, documents, and office files.
• Support accounts receivable and accounts payable follow-up by contacting customers regarding outstanding payments and related questions.
• Assist with a variety of clerical tasks such as preparing correspondence, updating spreadsheets, and organizing office materials.
• Provide dependable administrative support to the lead administrator and contribute to daily operational needs across the office.
• Adapt to changing workload demands, including periods of increased activity during tax season, while maintaining accuracy and professionalism. Requirements
• Previous experience in an administrative assistant, office administrator, receptionist, or similar office support role.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong phone etiquette and confidence handling a high volume of inbound calls and client interactions.
• Accurate data entry skills and solid attention to detail when managing records and correspondence.
• Ability to remain level-headed and effective in a high-pressure or fast-moving work environment.
• Willingness to learn new processes and take on a broad range of administrative responsibilities.
• Reliable communication skills and a detail-focused presence in an in-office, business-casual setting.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .