Office Assistant (Auto Sys)

Office Assistant (Auto Sys)

DUTIES:

Putnam Northern Westchester BOCES anticipates a full-time vacancy for an Office Assistant (Automated Systems) to join our Curriculum & Instructional Services Department. This position will support our contracting services (Arts in Education, Exploratory Enrichment, and the Environmental Education contracting service). Major responsibilities are focused on general clerical duties which include, but are not limited to:

• Completion of required paperwork including purchase orders, payments, filing work, contracting, data collection, and other necessary documentation
• Entry of contracts and payments into the database to pay vendors and generate school billing
• Answering of incoming calls, responding to emails, and handling paper mail
• Responding to the needs of program staff, consultants, teachers, and district contacts
• Preparing packets and paperwork for information sessions/conferences/workshops

QUALIFICATIONS

Must be highly motivated and organized, able to multi-task and take independent action and initiative to ensure the timely and accurate processing of workflow. Must be proficient in Microsoft Word, Adobe Acrobat, and Outlook, and be comfortable with spreadsheet and database software. Experience using WinCap is preferred. Strong communication skills/phone etiquette to work with district representatives when needed. Must qualify through Civil Service.

CHARACTERISTICS DESIRED

Must have a positive, can-do attitude. Friendly, warm individual with excellent interpersonal and communication skills, both verbal and written. Must demonstrate initiative, independent judgement and dependability. Ability to multi-task and switch gears easily. Flexibility and willingness to learn. Commitment to the BOCES Mission of Service and Innovation through Partnership.