Office Assistant

We are looking for a dependable Office Assistant to support onsite production, printing, and mailroom activities for a contract position based onsite. This role helps keep daily operations organized by preparing printed materials, coordinating shipments, and ensuring internal teams receive timely support. The ideal candidate is comfortable balancing clerical tasks with hands-on production work and takes pride in accuracy, quality, and efficient service.

Responsibilities:

• Coordinate daily workflow for print production and mailroom services, ensuring requests are completed accurately and on schedule.
• Prepare documents and materials for meetings, conferences, client deliveries, and internal distribution across the organization.
• Package, label, and ship printed items, office materials, gifts, and equipment in accordance with established procedures.
• Process incoming and outgoing mail, organize deliveries, and arrange courier or shipping pickups as needed.
• Use desktop publishing and design tools to update, format, and produce high-quality materials such as brochures, invitations, and presentation handouts.
• Operate digital printing, scanning, and finishing equipment while monitoring output quality and basic equipment performance.
• Set up print jobs by selecting paper, loading materials, adjusting settings, and checking color consistency before production begins.
• Review completed work carefully to confirm accuracy, visual quality, and readiness for distribution.
• Partner with internal teams to understand production needs, improve document presentation, and maintain reusable print-ready templates.