K-2 Building Administrative Assistant

K-2 Building Administrative Assistant 4.1 4.1 out of 5 stars 133 Lexington Avenue, Findlay, OH 45840 Full-time Findlay City Schools 22 reviews Full-time Position Overview The Building Administrative Assistant serves as a vital member of the school community, supporting the daily operations of a K-2 elementary building. This role is often the first point of contact for students, families, staff, and visitors, and plays a key role in creating a welcoming, organized, and student-centered environment. The Administrative Assistant works closely with the building principal and staff to ensure efficient office operations while supporting the unique developmental needs of early elementary learners. Responsibilities Serve as the primary point of contact for the school office, greeting visitors, answering phones, and responding to inquiries in a professional and friendly manner Provide clerical and administrative support to the building principal and staff Maintain accurate student records, attendance, and enrollment data in accordance with district and state requirements Monitor daily attendance, follow up on absences, and communicate with families as needed Assist with student health needs, including basic first aid and coordination with the school nurse Manage office communications including newsletters, emails, announcements, and family correspondence Support scheduling of meetings, conferences, and building events Maintain confidentiality of student, staff, and family information Coordinate building logistics such as transportation changes, dismissal procedures, and visitor check-in systems Assist with ordering and maintaining office and school supplies Support substitute teacher coordination and staff absences as needed Provide a calm, supportive presence for young students who may need assistance throughout the day Collaborate with staff to support a positive and welcoming school climate

Qualifications Required:

High school diploma or equivalent Previous clerical or administrative experience Strong organizational, communication, and interpersonal skills Proficiency with office technology, including word processing, spreadsheets, and student information systems Ability to multitask and manage frequent interruptions in a fast-paced environment Demonstrated ability to maintain confidentiality

Preferred:

Experience working in a school setting, particularly at the elementary level Familiarity with student information systems and attendance tracking First aid/CPR certification Experience working with young children and families Physical Demands Ability to sit and work at a desk for extended periods Frequent standing, walking, and movement throughout the building Ability to lift up to 25 pounds (e.g., office supplies, student materials) Occasional need to assist young students, which may include bending, kneeling, or reaching Working Conditions School office environment within a K-2 elementary building Frequent interaction with students, staff, families, and visitors Fast-paced setting with regular interruptions and changing priorities May require flexibility to support building needs, including occasional extended hours for events or peak times Work year and hours determined by district calendar and building needs