CASA Administrative Assistant

SUMMARY:

Under supervision, and in compliance with the law, and court and departmental policy and procedure, effectively and efficiently performs clerical, administrative, and limited Volunteer Coordinator tasks for the

CASA/GAL

program while acting as liaison to the deputy clerks responsible for dependency/custody cases.

RESPONSIBILITIES & REQUIREMENTS

• An attitude and position of support and cooperation with court administration, supervisors, co-workers, and volunteers, actively contributing to a positive and productive working environment. Honest and respectful communication, and regular, punctual attendance is required at all times.
• Uses professional judgment to determine how to perform general clerical/administrative duties as assigned.

Performs general office administrative duties, including verifying/updating case files, answering/placing telephone calls, copying, faxing, filing, etc. Prepares, enters and maintains administrative records and reports in a timely and accurate manner (e.g. children's files, new cases, volunteer records, schedule of hearings, hearing information, etc.) by use of the electronic case management system (Courtview) and CASA tracking systems. Prepares

CASA/GAL

reports, orders of appointment, and orders terminating appointments. Enters down-time for CASA volunteers in Courtview, as needed. Adds/removes CASA volunteers' names from Courtview. Schedules and maintains the calendar for volunteer reports, using Microsoft Outlook.

• Assists with

GAL/CASA

reports and other related special projects, reports, and documentation.

• Prints court docket sheets for upcoming hearings and attaches copy of the report.
• Faxes records requests and follows up on receipt of records.
• Assists with training and recruitment efforts, mails recruitment and reference letters, applications, etc. Assists in general preparation of volunteer trainings.
• Attends and participates in conferences, seminars, and meetings as requested.

Completes training and performs other related assignments as may be requested by the court.

Job Type:

Full-time Pay:

$17.50 - $19.00 per hour

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person