Office Assistant

Job Title:

Office Assistant Status:

Part Time Department:

Dairy Reports to:

Office Manager Position Summary:

This position is responsible for providing high level support to the dairy office and regional dairy field staff by assisting with various administrative tasks.

Essential Duties and Responsibilities:

Daily data entry - accurately keys in information relating to milk manifests and tickets. Reconciles and balances numbers with customers twice per month. Establishes, develops, maintains, and updates filing system for member/producer files and tickets. Retrieves information as needed. Answers phones for regional office. Takes messages or fields/answers all routine and non-routine questions while providing excellent customer service. Provides routine clerical support to other regional office and field staff as needed. Update accounts and invoices Perform other duties as assigned by Office Manager.

Job Specifications Knowledge, Skills, and Abilities:

Computer literate and have intermediate to advanced skills with standard Microsoft Office programs and Outlook; ability to create and maintain reports in Excel. Demonstrate knowledge of basic math to include the ability to calculate discounts, percentages, and recognize/correct inaccuracies. Must demonstrate thorough attention to detail, be customer service driven by possessing excellent written and oral communication skills and ability to interact professionally with all levels of the organization as well as customers. Be able to work under pressure, independently and on a team, and handle multiple tasks and projects.

Education/Experience:

High school diploma or GED required. Associates Degree in Accounting helpful but not required. Clerical or administrative experience in a professional office setting required. General Accounting knowledge required. Knowledge of the dairy industry helpful but not required.

Work Environment/Physical demands:

This position operates in a professional office environment. Routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Pay:

$15.00 - $17.00 per hour

Work Location:

In person