Office Services and Contracts Support Assistant

Office Services and Contracts Support Assistant Walbridge, OH

JOB LOCATION

Walbridge, OH

JOB CATEGORY

Administrative Support The Rudolph Libbe Group is a leading, full-service provider of construction and facility solutions headquartered in Walbridge, Ohio. Founded in 1955, RLG operates as a single-source partner for clients across diverse industries, offering expertise in construction management, design-build, energy solutions, and ongoing facility maintenance. Our organization is comprised of multiple companies working together as one team. This integrated structure allows us to deliver everything from site selection and financing to construction, renovation, and long-term facility management, ensuring seamless service and exceptional results. At RLG, we pride ourselves on a safety-first culture, collaborative approach, and commitment to quality, making us one of the top contractors in the nation. With regional offices in North Ridgeville, Columbus, Lima, and Livonia, and a workforce of skilled tradespeople and professionals, we serve markets including automotive, healthcare, manufacturing, education, and commercial sectors. At RLG, we pride ourselves on a safety-first culture, collaborative approach, and commitment to quality, making us one of the top contractors in the nation. The Office Services and Contracts Support Assistant is responsible for managing office services, supporting contract and insurance documentation processes, maintaining electronic records, and assisting with project and safety-related data entry. The ideal candidate is organized, detail-oriented, and comfortable supporting multiple departments in a fast-paced, team-oriented environment.

JOB RESPONSIBILITIES

Incoming and outgoing mail services Document copying and scanning services Document downloading support services Office supplies management Ordering forms and business cards Insurance certificate collection and processing Contracts, subcontracts, and change order processing Vendor portal information maintenance Electronic filing of documents Project setup information entry Safety audit information organization and data entry Back-up support for the office Receptionist SKILLS Proficiency with Microsoft Office (Outlook, Word, Excel) and document management systems Strong attention to detail and organizational skills Ability to manage multiple tasks and prioritize effectively Professional communication skills and a customer-service mindset

EDUCATION/EXPERIENCE

High school diploma or equivalent required; associate degree or administrative experience preferred 1-3 years of administrative, office services, or contract support experience preferred Knowledge of project management or contract support systems is preferred, but not necessary Rudolph Libbe Inc. is an Equal Employment Opportunity Employer.