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Administrative Assistant
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Commercial Door LLC
Norman, OK (In Person)
$42,120 Salary, Full-Time
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Job Description
Administrative Assistant Commercial Door LLC Norman, OK Job Details Full-time $18.00 - $22.50 an hour 10 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Opportunities for advancement Retirement plan Qualifications Customer communication Teamwork Administrative experience Attention to detail Productivity software Office management Time management Full Job Description About Commercial Door Commercial Door is a growing commercial door and dock company serving Oklahoma, Texas, and Arkansas. Our mission is built on Dependability, Service, Quality Craftsmanship, and Trustworthiness. We are looking for team members who take ownership of their work, communicate effectively, and are committed to delivering an exceptional customer experience. Position Summary The Administrative Coordinator serves as a critical support role within our organization. This position is responsible for customer communications, administrative support, invoicing, scheduling assistance, and ensuring operational tasks are completed accurately and on time. The ideal candidate is highly organized, detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced environment. Responsibilities Answer incoming customer calls professionally and provide exceptional customer service. Create and manage service tickets, work orders, and customer requests. Assist with scheduling and dispatch coordination. Prepare, review, and process invoices accurately and timely. Follow up on customer requests and ensure issues are resolved promptly. Maintain customer records and documentation. Support accounts receivable activities, including confirming invoice receipt when requested. Process purchase orders, receipts, and administrative paperwork. Coordinate communication between customers, technicians, operations, and sales teams. Monitor administrative tasks to ensure deadlines are met. Assist leadership with special projects and reporting as needed. Maintain professionalism and confidentiality in all interactions. Requirements Minimum 2 years of administrative, customer service, office management, or related experience. Strong verbal and written communication skills. Excellent organizational and time management abilities. Ability to manage multiple priorities with attention to detail. Proficiency in Microsoft Office Suite. Ability to learn company software systems. Dependable attendance and reliability. Positive attitude and willingness to support the team. Preferred Qualifications Experience in construction, service, commercial doors, or related industries. Experience with invoicing, scheduling, dispatching, or customer service coordination. Experience with QuickBooks, JobFilez, or similar software. What Success Looks Like Customers receive prompt, professional communication. Invoices are processed accurately and on time. Service requests are properly documented and communicated. Administrative tasks are completed with minimal oversight. Team members can rely on you to follow through on commitments. Problems are identified and addressed proactively. Why Join Commercial Door? We are building an elite team focused on growth, accountability, and customer service. We invest in our people, provide opportunities for advancement, and reward individuals who demonstrate dependability, initiative, and a commitment to excellence. If you are looking for a career with a company that values hard work, teamwork, and doing things the right way, we encourage you to apply.