Inventory and Construction Administrative Assistant

Inventory and Construction Administrative Assistant Confidential Portland, OR Job Details Full-time From $55,000 a year 3 days ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Paid time off Vision insurance Life insurance Retirement plan Qualifications Microsoft Excel Schedule management Construction administrative experience Office management Property management Full Job Description A growing construction company is seeking a highly organized Administrative and Inventory Assistant to support daily operations, with a strong emphasis on inventory management and office coordination. This role is essential in ensuring accurate recordkeeping, efficient supply flow, and smooth communication between office and field teams.

Position Summary:

This position provides comprehensive administrative support, including document management, scheduling, client onboarding, and internal coordination. A key responsibility of the role is maintaining and managing inventory systems, ensuring accurate tracking of materials, supplies, and equipment used across construction and maintenance operations. Responsibilities Procurement Purchase and coordinate delivery of maintenance supplies, appliances, equipment, and materials for multiple properties and construction projects Coordinate large-scale purchasing for construction projects, ensuring timely delivery and cost efficiency Schedule and coordinate rental of large equipment needed for construction and renovation projects Evaluate vendor quotes and negotiate pricing, terms, and delivery schedules Inventory Control Process and fulfill maintenance work orders and purchase requisitions Track inventory levels for maintenance and property supplies Maintain accurate inventory records to prevent overstocking or shortages Implement bulk purchasing strategies to reduce costs and improve efficiency Construction Administrative Support Support onboarding of new construction clients Prepare and send welcome packets, contracts, and project documentation Dispatch field personnel to job sites as needed Maintain communication between field teams and project managers Provide administrative support to internal safety teams or committees

Qualifications:

3+ years experience in purchasing, procurement, or administrative support (construction or property management preferred) Strong organizational and communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Experience with construction/property management software (e.g., Builder Trend, AppFolio, or similar) Ability to manage multiple priorities in a fast-paced environment Strong attention to detail Bilingual preferred

Compensation & Benefits:

Annual salary DOE Full-time (Monday-Friday) Medical, Vision, and dental benefits Retirement plan, life insurance, and long-term disability coverage Paid holidays

PTO Location:

On-site position Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other protected status under applicable law.

Job Type:

Full-time Pay:

From $55,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person