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Administrative Assistant
Job
Robert Half
Boothwyn, PA (In Person)
Full-Time
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Job Description
We are seeking a reliable and organized Administrative Assistant to support daily operations for a busy construction company in Boothwyn, PA. This role is responsible for providing administrative support to office staff, project managers, and leadership while helping ensure smooth communication, accurate documentation, and efficient coordination of day-to-day activities.
Key ResponsibilitiesAnswer and direct incoming phone calls, emails, and visitor inquiriesProvide general administrative support to office staff and project teamsPrepare, organize, and maintain project files, contracts, correspondence, and other documentationAssist with scheduling meetings, appointments, and project-related calendarsSupport data entry, filing, scanning, and recordkeeping activitiesTrack invoices, purchase orders, and vendor documentationHelp coordinate subcontractor paperwork, insurance certificates, and compliance documentsAssist with preparing bid packages, proposals, and project reportsMaintain office supplies and support general office organizationCommunicate with clients, vendors, subcontractors, and internal team members in a professional mannerSupport timesheet collection, payroll-related paperwork, and other administrative processes as neededPerform additional administrative duties to support construction operations and project deadlines
Key ResponsibilitiesAnswer and direct incoming phone calls, emails, and visitor inquiriesProvide general administrative support to office staff and project teamsPrepare, organize, and maintain project files, contracts, correspondence, and other documentationAssist with scheduling meetings, appointments, and project-related calendarsSupport data entry, filing, scanning, and recordkeeping activitiesTrack invoices, purchase orders, and vendor documentationHelp coordinate subcontractor paperwork, insurance certificates, and compliance documentsAssist with preparing bid packages, proposals, and project reportsMaintain office supplies and support general office organizationCommunicate with clients, vendors, subcontractors, and internal team members in a professional mannerSupport timesheet collection, payroll-related paperwork, and other administrative processes as neededPerform additional administrative duties to support construction operations and project deadlines