Administrative Assistant - Bureau of Elections

Job Description Department:

Elections Sub-Department:

N/A Pay Grade:

103

FLSA Status:

Non-Exempt Employment Status:

Full-time Reports to:

Elections Manager Supervises:

N/A Job Summary:

To perform specialized departmental clerical duties and responsibilities within the assigned department and other duties as assigned, while adhering to the Pennsylvania Election Code.

Essential Job Functions:

Maintains voter registration database and voter registration files. Process Absentee & Mail-In Ballot applications and prepare all associated envelopes and instructions for mailing while giving extreme attention to detail. Assists with distribution and collection of paperwork for candidates to be placed on the ballot. Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots. Follows the legal requirements set forth in the Pennsylvania Election Code. Assists in the organization, distribution and collection of election supplies. Assists the general public in person, by email or on the telephone. Assists voters, poll workers, candidates, political parties and general public on Election Day. Assists with proofreading of ballots. Assists in the computation of election night results. Assists with poll workers, their training materials, their training attendance and payments. Sends correspondence to voters. Updates voter history from the poll books after the election. Assists with voter maintenance efforts. Prepares and processes required departmental documents. Processes and distributes mail. Issue ballots to voters appearing in person Assists with assembling poll books. Travel to and from the Cumberland County Courthouse as needed. Minimum Requirements to Perform the

Work:

Education:

High School Diploma or Equivalent Work Experience:

1-2 years of office experience required Election experience preferred.

Company Description Mission Statement:

To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible. We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

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Benefits Medical Benefits:

Capital Blue Cross Medical Insurance Health Savings Account Wellness program with wellness incentives

Capital Blue Cross Vision Insurance United Concordia Dental Insurance Retirement Benefits:

County Retirement Pension 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax Fully vested after 5 years of credited service

Normal Retirement Options:

Age 55 with 20 years of credited service Age 60 with any amount of credited service Voluntary 457b

Deferred Compensation Plan Military Time Buy Back Options Paid Time Off:

Vacation 10 days per year, accrued per pay period (Non-Exempt) 15 days per year, accrued per pay period (Exempt) Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service Personal 3 Personal days per year, pro-rated based on starting date Sick 5 Sick days per year, pro-rated based on starting date 12 Paid County Holidays No waiting period to receive paid holidays

Additional Benefits:

Educational Assistance 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment) Public Service Loan Forgiveness (PSLF) - certain eligibility requirements must be met Employee Assistance Program Resources for: Childcare, Eldercare, Legal, Financial, and Coaching Flexible Spending Account Dependent Care Account Short Term Disability Long Term Disability Life Insurance